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Operations Assistant

2 months ago

Vancouver, British Columbia, Canada Xfactor immigration Full time
About the Role

Xfactor Immigration is seeking a highly organized and detail-oriented Office Administrative Assistant to join our team. As an Office Administrative Assistant, you will play a critical role in ensuring the smooth day-to-day operations of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support the success of our organization.
  • Operations Evaluation: Regularly evaluate our daily operations to identify areas for improvement and implement changes as needed.
  • Meeting Management: Record and prepare minutes of meetings, seminars, and conferences to ensure accurate documentation and follow-up.
  • Scheduling: Schedule and confirm appointments, meetings, and events to ensure timely and efficient use of our team's time.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient access to important documents.
  • Work Environment: Work in a fast-paced office environment with a focus on teamwork and collaboration.
  • Language: English is the primary language of communication in this role.
  • Hours of Work: 32 to 35 hours per week.