Administrative Support Specialist

3 weeks ago

Ottawa, Ontario, Canada Northern Youth Abroad Full time

Northern Youth Abroad (NYA) is a dedicated charitable organization focused on empowering youth in the regions of Nunavut and the Northwest Territories. Our mission is to provide experiential education programs that enhance cross-cultural understanding, support individual career aspirations, and promote global citizenship among Northern youth. Since our inception in 1998, we have proudly supported over 500 program alumni, with a significant majority identifying as Inuit, First Nation, or Métis.

We are seeking a motivated and enthusiastic individual to join our team as an Administrative Support Specialist. This full-time position will be based in our Ottawa office and will initially be offered as a one-year contract, with the possibility of extension. The ideal candidate will excel in a dynamic environment and enjoy managing multiple tasks and projects simultaneously.

Key Responsibilities
  • Ensure the efficient operation of the office, including managing supplies, coordinating contractors, and overseeing equipment maintenance.
  • Act as the primary point of contact for participants, volunteers, stakeholders, and the public, handling inquiries and directing communications appropriately.
  • Organize and maintain essential information for programming and operations, including data entry and form management.
  • Assist with financial administration, including receipt organization, transaction entry, payroll support, and vendor payments.
  • Support various events and activities, including program logistics, travel arrangements, and meeting coordination.
  • Provide essential support to the Executive Director, including managing schedules, correspondence, and tracking important deadlines.
Qualifications
  • Proven experience in a similar administrative role, supported by relevant education and training.
  • Exceptional organizational skills, attention to detail, and a proactive approach to problem-solving.
  • A strong affinity for logistics and the ability to manage complex tasks effectively.
  • Ability to perform well under pressure and adapt to changing priorities.
  • A collaborative spirit and a commitment to fostering positive relationships within a small team.
  • Preference will be given to candidates with a connection to the North, including those who identify as Inuit, First Nations, or Métis.
  • Proficiency with technology and software tools, including Google Workplace, Microsoft Office, and various project management applications.
  • Flexibility to work outside of standard hours during peak periods and special events.
  • A valid driver's license and access to a vehicle is preferred.
Additional Information
  • This position requires onsite work in the office, with the potential for a condensed workweek after a probationary period.
  • NYA offers a competitive salary, along with access to a health and wellness fund, professional development opportunities, vacation time, and matched retirement savings after one year of service.
  • Interested candidates are encouraged to submit a cover letter and resume for consideration.

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