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Program Secretary, Central Lab Services, Corporate, Vancouver BC
2 months ago
Job Summary
We are seeking an experienced Administrative Coordinator to join our team at PHSA. As a key member of our laboratory services team, you will provide administrative support to our Program Director and staff, ensuring the smooth operation of our laboratory services.
Key Responsibilities
- Provide secretarial and administrative support to the Program Director and staff, including scheduling appointments, typing reports, and filing documents.
- Coordinate meetings and events, including communicating with staff and attendees, booking meeting rooms, and arranging equipment and materials.
- Manage inpatient and outpatient appointments, including scheduling and coordinating special tests and procedures.
- Prepare and maintain records and reports, including staff rotation schedules and operating procedures.
- Provide receptionist duties, including receiving visitors, answering phones, and responding to inquiries.
- Process incoming and outgoing mail, including opening and screening mail, preparing invoices, and arranging for courier pick-up and delivery.
- Administer the Pat Ross Education Fund, including receiving requests, submitting to committee for approval, and processing receipts for reimbursement.
- Coordinate staff training and orientation, including scheduling courses and arranging for materials and equipment.
- Assist with projects and initiatives, including renovations and equipment upgrades.
Requirements
- Grade 12 graduation from a recognized secretarial program, including recognized courses in medical transcription and three years recent related experience.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada, as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act.
- Knowledge of social, economic, political, and historical realities impacting Indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).
What We Offer
- Opportunity to work with a dynamic team in a fast-paced laboratory services environment.
- Competitive salary and benefits package, including municipal pension plan and psychological health and safety programs.
- Professional development opportunities, including in-house training programs and access to over 2,000 courses.
- Flexible work options, including remote work arrangements.
- Perks, including access to fitness classes and discounts to 350 BC-wide recreational programs.
