Program Secretary

4 weeks ago

Vancouver, British Columbia, Canada PHSA Full time
Job Summary

We are seeking a highly organized and detail-oriented Program Secretary to join our team at PHSA. As a Program Secretary, you will provide administrative support to the Program Director and other Program staff, ensuring the smooth operation of our department.

Key Responsibilities
  • Provide secretarial and administrative support to the Program Director and other Program staff, including scheduling appointments, typing reports, and filing documents.
  • Assist with the coordination of meetings, including communicating with staff regarding availability, booking meeting rooms, and arranging equipment.
  • Prepare and distribute minutes of meetings, and take follow-up action as required.
  • Perform a variety of receptionist duties, including receiving visitors, providing information, and directing calls.
  • Set up and maintain filing systems, and monitor office supplies to ensure adequate stock.
  • Process incoming and outgoing mail, including opening and screening incoming mail, and preparing invoices for payment.
  • Administer the Pat Ross Education Fund, including receiving requests for education funds, submitting to the committee for approval, and processing receipts for reimbursement.
  • Coordinate staff training and orientation for new staff members and residents.
  • Assist with projects in the lab, including renovations and equipment maintenance.
Requirements
  • Grade 12 graduation from a recognized secretarial program, including a recognized course in medical transcription, and three years recent related experience.
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada, as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
  • Knowledge of social, economic, political, and historical realities impacting Indigenous communities, and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).
What We Offer
  • A comprehensive benefits package, including a municipal pension plan, and psychological health and safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work-friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

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