Payroll Assistant

3 weeks ago


Vaughan, Ontario, Canada Mackenzie Health Full time

Job Summary

Mackenzie Health is seeking a highly organized and detail-oriented Payroll Assistant to provide support to the Payroll Specialists and the payroll team. The successful candidate will be responsible for facilitating the processing of the bi-weekly payroll for 5,500+ employees in a unionized environment.

Key Responsibilities

  • Support processing of the bi-weekly payroll for employees in a unionized environment.
  • Support year-end processes, including T4 and HOOPP year-end reconciliations.
  • Assist in reconciliation and preparation of HOOPP year-end and T4/T2200.
  • Respond to payroll queries both telephonically and in writing.
  • Manage payroll inbox and consult with all levels of employees providing assistance with regards to payroll queries.
  • Enter employee information and maintain data integrity in the payroll system, including new hires, transfers, and terminations.
  • Generate Records of Employment and handle insurable earnings queries from Service Canada.
  • File, store, and shred payroll documents as required.
  • Assist with leave processing and verify and produce cheque requisitions for payment of payroll remittances and garnishments.
  • Support the processing of transactions related to new hires, terminations, and transfers in accordance with applicable statutory legislation and Collective Agreements.
  • Work closely with Finance in reconciling the payroll liability accounts and payroll arrears.
  • Prepare and calculate manual cheques, able to verify hours from UKG – Time Management System.
  • Address employees' and managers' inquiries in a timely manner with a high emphasis on excellent customer service.

Qualifications

  • Post-secondary education in business administration, accounting, payroll, or equivalent combination of education and experience.
  • Experience with payroll year-end process (T4) and annual pension reconciliation (HOOPP experience preferred).
  • Payroll Compliance Practitioner Certification required or equivalent combination of education and experience.
  • 3 years of payroll experience.
  • Knowledge of government legislation pertaining to payroll.
  • Hospital payroll experience preferred.
  • Experience with year-end processes and pension reconciliations.
  • Experience with HRIS and payroll implementation preferred.
  • Experience with in-house payroll and time-keeping systems (Infinium and UKG, an asset).
  • Able to discern relevant information to make effective judgments and decisions.
  • Strong organizational and customer service skills.
  • Excellent communication skills (written and spoken).
  • Self-motivated individual with proven interpersonal skills.
  • Proven attendance record.
  • Demonstrates understanding and complies with patient and staff safety policies and procedures that foster a safe and inclusive environment for all.
  • Ability to perform the essential duties of the job.
  • Effectively uses empathy in interactions with others.
  • Demonstrates behaviours consistent with Mackenzie Health's Commitment to Caring.
  • Models' behaviour that is aligned with the values of Mackenzie Health – Excellence, Leadership, and Empathy.
  • Commitment to providing an exceptional experience for staff and clients within a challenging and exciting healthcare environment.

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