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Office Coordinator
3 months ago
Your career journey starts here.
At PCL, we are dedicated to constructing the environments where life unfolds, fostering a sense of community along the way. Our team is composed of builders who are passionate about enhancing communities. We are always looking forward, not just to our upcoming projects but also to your future and how we can assist you in developing a fulfilling career.
As an Administrative Assistant in our Atlantic Canada office, you will play a vital role in our operations:
Key Responsibilities- Facilitating daily operations by executing administrative duties for management, departments, or teams.
- Building and nurturing customer-centric relationships with all stakeholders.
- Managing incoming calls and relaying messages for management, departments, or team members.
- Ensuring proper document management and compliance through filing, drafting, and revising documents and reports for the district office.
- Assisting in the organization of meetings and events, including catering arrangements, venue bookings, and information distribution.
- Coordinating travel arrangements, including hotel and transportation bookings, and preparing travel itineraries.
- Procurement of office supplies for the department as needed.
- Facilitating mail distribution and courier services.
- Welcoming visitors, addressing their inquiries, guiding them to meeting rooms, and connecting them with staff members (if applicable).
- High school diploma required.
- Post-secondary education such as an associate's or bachelor's degree, diploma, or certificate in office administration is considered an asset.
- A minimum of 1 year of experience in an administrative capacity or equivalent technical experience.
- Exceptional verbal, written, and interpersonal communication skills.
- Proficient in multitasking and adapting to changing environments.
- Ability to handle confidential information with discretion.
- Capable of managing challenging situations and maintaining composure under pressure.
- Skilled in developing and sustaining effective stakeholder relationships.
- Proficient in creating, editing, proofreading, and formatting documents and presentations.
- Basic proficiency in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.
PCL is a forward-thinking, employee-owned organization made up of individuals who are passionate about their work and take pride in delivering exceptional results daily. Our projects are integral to the infrastructure and utilities that support everyday life, and they serve as the backdrop for vacations, careers, education, and healing. We consistently rank among the top employers because we are dedicated to supporting and nurturing our teams.
Employee Status: Regular Full-Time
Company: PCL Constructors Canada Inc.
Primary Location: Cape Breton, Nova Scotia
Job: Administrative Assistant
Requisition: 6416
