CDS Bilingual Administrative Assistant

1 month ago


Ottawa, Ontario, Canada Club Demonstration Services Full time
Job Title: CDS Bilingual Administrative Assistant

Club Demonstration Services is seeking a highly skilled and bilingual Administrative Assistant to provide exceptional support to our Country Manager and assigned departments. As a key member of our team, you will be responsible for handling day-to-day tasks and activities, ensuring seamless communication and collaboration with internal and external stakeholders.

Key Responsibilities:
  • Manage email distribution, invoices, expenses, and calendar management in a timely and efficient manner.
  • Act as a liaison between Canadian leaders in operations and sales teams to ensure concise and consistent communication.
  • Support teams in managing, documenting, and delivering all aspects of projects.
  • Collaborate with cross-functional partners and maintain strong partnerships with global teams to ensure overall satisfaction.
  • Typing, filing, and financial record-keeping.
  • Weekly Excel reporting and analysis.
  • Support with internal and external PowerPoint presentations.
  • Scheduling and coordinating meetings and conferences.
  • Support with team building and engagement calendars and communication.
  • Ownership of monthly, quarterly, and annual team events.
  • Procuring office supplies and coordinating office mail.
  • Answering non-routine correspondence and assembling highly confidential and sensitive information.
  • Providing effective customer service for all internal and external customers.
Requirements:
  • Ideal candidate possesses two (2) years of related experience as an Administrative or Executive Assistant.
  • Previous experience with executive-level reporting, calendar management, and travel arrangements.
  • Communications and customer service experience are assets.
  • Strong organizational skills required to plan, prioritize, and manage a diversified workload.
  • Advance use of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Access).
  • High School diploma, Office Administration certificate or diploma a plus.
  • Fluent in French (verbal and written).

Club Demonstration Services welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.



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