Estimating Coordinator
5 days ago
We are seeking an experienced Estimating Coordinator to join our team at Prodigy Group, a leading North American Construction Management firm. As an Estimating Coordinator, you will play a crucial role in supporting project bids and tenders, utilizing industry-based experience and expertise.
Key Responsibilities- Collaborate with the estimating team to efficiently and effectively manage project bids and tenders.
- Maintain effective relationships with specialty subcontractors, suppliers, and user groups, ensuring that their needs are met and expectations are exceeded.
- Research historical tendering and award data, compiling information in an organized and clear format for team reference and use towards strategizing bid/tender opportunities.
- Research data on construction industry labor and material cost trends.
- Maintain and constantly update Tender/Supplier lists according to varying project and company requirements by sourcing and qualifying new subcontractors and suppliers, reviewing and communicating with the Prodigy team at initial project tender invite and at project completion to determine strengths and weaknesses of each subcontractor/supplier, and organizing and updating the list to ensure each subcontractor/suppliers' details are noted for future reference.
- Provide preliminary search efforts and alert the Chief Estimator/Director, Pre-Construction of bid opportunities from public/private tender sites/forums.
- Download and distribute bid/RFP invitations.
- Assist in the bid/proposal process, ensuring that new project documents are downloaded/uploaded and distributed per Estimating Team direction, subcontractors/Suppliers are called and bid intent throughout the duration of the bid process is tracked, draft and distribute Requests for Information, calendar Invitations are sent/updated as required for project related deliverables, and assists the Estimating Team with quantity take-offs as it relates to the bid/estimating process.
- Draft Meeting Minutes for internal Estimating Team meetings.
- Assist with preparing estimate/bid documentation including but not limited to: Project specific tender bidder's list noting pre-qualified and/or appropriate subcontractors and suppliers, drafting and sending Invitation to Bid to subcontractors and suppliers, attaching Supplemental Conditions and/or Appendices, completing and reviewing all quantity take-offs, drafting Drawing and document logs and drafting and sending Letters of Regret.
- Provide various administrative support such as but not limited to: photocopying, printing, Boardroom set-up and clean-up for meetings, binding, courier, assembling packaging documents and other project elements, assisting Office Manager with office supply inventory and replenishment, other office/project administrative tasks as requested.
This role is responsible for internal communications with Prodigy team members, sharing information as it relates to the Bid/Estimate. External communication with clients, consultants, subcontractors, and suppliers is also required.
Education and ExperienceThe preferred level of education to perform the duties of this role is a Diploma of Collegial Studies. Other professional designations, accreditations, certifications, and/or licenses include CEC certified through Canadian Institute of Quantity Surveying or an Engineering degree (Civil, Mechanical, Electrical, Structural) is an asset. This is an entry-level position with opportunities and room for growth.
Skills and Knowledge- General experience using: MS Office Suite (create and modify word documents, use Microsoft Outlook, modify budgets, etc. via Excel Spreadsheets), On-Screen Take Off (ability to format and provide take-offs for all areas/rates available from plans and details), Bluebeam/Adobe, MS Project, Procore (Create new projects, upload/download documents, update status/project details, distribute tender docs to bidders and other related estimating software.
- Local experience in estimating as general contractor and/or construction manager is an asset.
- Possesses very strong organizational and time management skills.
- Demonstrates a high degree of resourcefulness, flexibility, and adaptability.
- Demonstrates an ability to work in and support a strong team concept and be highly self-motivated and directed.
- Demonstrates an ability to effectively prioritize and execute tasks in a high-pressure environment.
- Possesses exceptionally strong, professional, positive, effective, clear written and verbal communication skills.
- Possesses a general knowledge and demonstrates a basic understanding of: Construction documents (Architectural, Design, Mechanical, Electrical, Structural, Civil and Landscaping, etc), Construction science, Sequence of work, Construction Contracts and Construction Law, Construction Health & Safety, Ministry of Labor, Health Department, requirements and Ontario and other regional/provincial building codes.
The primary work environment for this role is the hybrid in an office setting, with expectations of rare exposure to external environmental conditions. This role would have no business travel days outside the normal work site, and no overnight travel.
What's In It For YouCompetitive Base Salary and Vacation
Yearly bonus structure
Employer-Paid Extended Health & Dental Benefits
Ongoing company social activities and celebrations
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Etobicoke, Ontario, Canada Prodigy Group Full time{"title": "Estimating Coordinator", "content": "Job SummaryWe are seeking an experienced Estimating Coordinator to join our team at Prodigy Group. As an Estimating Coordinator, you will play a crucial role in supporting our project bids and tenders, utilizing your industry-based experience to assist us in winning project opportunities in various sectors of...
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