Event Coordination Specialist

4 weeks ago

Purple Hill, Canada NAWABZ EXPERIENCE INC Full time
Job Overview

The Event Coordination Specialist will be responsible for overseeing various aspects of event planning and execution. This role requires a strong focus on detail and the ability to manage multiple tasks efficiently.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 30 to 40 hours per week
Qualifications
  • Education: Completion of a college, CEGEP, or other non-university certificate or diploma from a program lasting 1 to 2 years.
Work Environment
  • Willingness to relocate is essential.
Responsibilities
  • Manage financial aspects, including revenues and expenditures.
  • Assist in the preparation of financial documentation.
  • Develop comprehensive risk management strategies.
  • Promote various services related to conferences and special events.
  • Formulate and oversee emergency security protocols.
  • Evaluate and select suitable venues.
  • Create and implement marketing and communication strategies.
  • Engage in public relations activities and media strategies.
  • Recruit, train, and supervise staff and volunteers.
  • Prepare and manage budgets effectively.
  • Solicit donations for events.
  • Review proposals and negotiate pricing.
  • Determine requirements for hospitality, signage, multimedia, and other technical services, and manage contracts accordingly.
  • Coordinate logistics for shipping, receiving, and storage.
  • Assist in budget formulation.
  • Oversee conference and meeting logistics, ensuring all details are attended to.
  • Coordinate event setups, including staging, seating, and communication systems.
  • Confirm and coordinate speakers for events.
  • Implement food and beverage services, transportation, and other necessary services.
  • Plan accommodations and transportation logistics.
  • Establish schedules, goals, and objectives for events.
  • Develop registration systems and informational materials.
  • Research and design innovative event programs.
  • Plan for translation and interpretation services as needed.
  • Manage crowd control and security measures.
  • Design social events and guest programs.
  • Develop policies and procedures, managing other responsibilities as required.
  • Prepare final reports, both financial and operational.
  • Oversee all logistical aspects of events.
  • Plan and manage webinars.
  • Develop and implement strategic business plans.
  • Supervise office and volunteer personnel.
Supervision
  • Supervise a team of 5-10 individuals.
Technical Skills
  • Proficient in Google Docs, MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Word, and MS Windows.
Experience Requirements
  • Prior experience in community service organizations, conference planning, or related fields is preferred.
Safety and Security
  • A criminal record check is mandatory.
Travel Requirements
  • Willingness to travel, including extended trips, is necessary.
Work Conditions
  • Ability to work in a fast-paced environment with tight deadlines.
  • Overtime may be required.
Personal Attributes
  • Detail-oriented and organized.
  • Strong interpersonal and communication skills.
  • Ability to work effectively in a team.
  • Excellent time management and multitasking abilities.
Screening Questions
  • Availability for shift or on-call work?
  • Legally eligible to work in Canada?
  • Willingness to relocate for this position?
  • Previous experience in this field?
  • Highest level of education completed?
Workplace Information
  • This position involves travel.
Additional Benefits
  • Transportation provided by the employer.

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