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Event Coordinator

2 months ago

Purple Hill, Canada NAWABZ EXPERIENCE INC Full time
Job Title: Event Coordinator

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at NAWABZ EXPERIENCE INC. As an Event Coordinator, you will be responsible for planning and executing events, conferences, and meetings from start to finish.

Key Responsibilities:
  • Administer revenues and expenditures
  • Assist in preparing financial reports
  • Develop risk management plans
  • Promote conference and meeting services or special events
  • Develop and monitor emergency security plans
  • Inspect and select sites
  • Develop marketing and communication plans
  • Develop media strategies and public relations activities
  • Recruit, hire and supervise staff and/or volunteers
  • Prepare, present and manage budgets
  • Solicit event donors
  • Review bids and negotiate costs
  • Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
  • Arrange for shipping, receiving and storage
  • Assist in budget preparation
  • Co-ordinate and monitor conference and meeting activities and attend to related details
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Confirm and co-ordinate speakers
  • Implement social programs, food and beverage, transportation, and other services
  • Plan and arrange for accommodation and transportation services
  • Plan schedules, goals and objectives
  • Develop registration systems and information materials
  • Research and design special events programs
  • Plan for translation and interpretation services
  • Plan for traffic and crowd control and security
  • Plan for social events and guest programs
  • Develop policies and procedures and attend to other management responsibilities
  • Prepare final financial and other reports
  • Manage Event Logistics
  • Plan and oversee Webinars
  • Develop and implement business plans
  • Supervise office and volunteer staff
Requirements:
  • 5-10 years of experience in event planning or a related field
  • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
  • Excellent communication and interpersonal skills
  • Ability to work in a fast-paced environment and meet deadlines
  • Ability to multitask and prioritize tasks
  • Ability to travel for extended periods
What We Offer:
  • Competitive salary and benefits package
  • Opportunity to work with a dynamic and growing company
  • Professional development and training opportunities

We thank all applicants for their interest; however, only those selected for an interview will be contacted. Please note that we are an equal opportunities employer and welcome applications from diverse candidates.