Brokerage Coordinator

2 weeks ago

Toronto, Ontario, Canada JLL Full time

Job Summary:

JLL is seeking a highly organized and detail-oriented individual to join our team as a Brokerage Coordinator in Toronto. As a key member of our Office Brokerage Team, you will provide reliable, efficient, and timely support to our esteemed clients and stakeholders.

Key Responsibilities:

  • Partner with the Broker Lead to translate business objectives into strategies and execute those strategies.
  • Create, review, and/or prepare market surveys, tour books, and presentations.
  • Assist in the deal-making process as required: edit offers, lease/Letters of Intent, track offers in progress, and follow through on execution; coordinate the flow of documentation and information between the company and clients.
  • Plan, coordinate, and/or facilitate client & broker events, as required, in collaboration with the administrative team.
  • Support all property marketing activities, including utilizing InDesign/Canva templates for brochures, signage, post cards, CIMs, etc., utilizing Eloqua to deploy property marketing email campaigns, and updating listings on MLSs to market properties online.
  • Lead the coordination of signage needs for the team (creative, production, vendor management, tracking, etc.).
  • Perform SAR & Dealio related tasks (e.g., prepare report updates, enter database entries, create/prepare, review, or maintain cheque registers, ensure accurate and timely invoicing, follow up with stakeholders as required, etc.).
  • Prepare and remit applicable brokerage authority reports updates (e.g., mandate register, transaction register, etc.).
  • Liaise with the research team to create demographic materials.
  • Prepare, review, and/or edit applicable documents (e.g., legal paperwork, mandates, commission agreements, formatting offers, request for proposal, etc.).
  • Prepare and remit expenses in an accurate and timely manner (e.g., monthly Profit & Loss Reports, Broker Expenses, Training Expenses, etc.).
  • Actively participate in team workflow management to ensure collaboration and connectivity with other business lines regionally and nationally.
  • Partner with the Marketing & Brokerage Support Lead, Design Hub, Marketing Coordinators, and peers across the country to execute best-in-class property marketing plans.
  • Attend and participate in all Marketing and Brokerage Support meetings led by National Marketing and/or the Marketing & Brokerage Support Team Lead.
  • Proofread applicable documents as required (e.g., quarterly reports, white papers, RFPs, etc.).
  • Keep up to date and champion the use of JLL technologies.
  • Any other reasonable duties and responsibilities assigned.
  • Maintain required competencies around all required software, including, but not limited to, Microsoft Office suite, Dealio, CoStar, Blackbird, Google Earth, Eloqua, CRM, Spider, Aero, and others, as required.
  • Coordinate accounts payable with accounting/finance.
  • Oversee and/or provide administrative services to support the sales cycle, as required (e.g., miscellaneous project management, team task coordination, etc.).

Requirements:

  • Bachelor's Degree preferred, but not required.
  • 3+ years of relevant office experience or a combination of education and experience.
  • Experience in the real estate sector and/or lease administration.
  • Advanced Microsoft Office (Word, Excel, PowerPoint & Outlook) is required.
  • Demonstrated capacity to multi-task in a fast-paced environment.
  • Must be an extension of the principal and handle situations proactively and intuitively.
  • Must be flexible and highly motivated with a willingness to take initiative.
  • Ensure that strong attention to detail is maintained at every level.
  • Strong interpersonal skills and strong ability to work collaboratively with teammates and clients.
  • Excellent letter/email writing ability, including strong proofreading and editing capabilities.
  • Optimistic and outgoing personality, excellent follow through, must be a task master.
  • Must be proactive and take initiative.
  • Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision.

What's in it for you:

  • Join an industry leader and shape the future of commercial real estate.
  • Deep investment in cutting-edge technology to power your work.
  • Comprehensive and competitive benefits plan.
  • A supportive, caring, and diverse work environment designed for your growth and well-being.

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