Document Coordinator

2 weeks ago

Whitby, Canada GHD Full time
{"title": "Document Controller", "description": "

Unlock Your Potential in Transport Innovation

GHD is seeking a skilled Document Controller to support our growing project demands in our Waterloo office. As a key member of our Engineering Design Organization (EDO) team, you will play a vital role in streamlining our process and building a path forward.

Drive Change with Us

We're looking for the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways. As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change.

Responsibilities:

  • Manage and control documents, including receipt, verification, recording, dissemination, and filing.
  • Coordinate deliverables and deliverable lists with design teams.
  • Manage and coordinate supplier/vendor deliverables and deliverable lists.
  • Organize and maintain project documents according to document procedures.
  • Prepare formal transmission slips and submit deliverable packages.
  • Maintain project communications and distribute documents to appropriate project teams.
  • Organize and maintain digital documents and reference materials for projects.
  • Support design managers on other project controls.
  • Support design management team with project proposals and/or construction contract administration as needed.

The Ideal Candidate:

  • 2 or more years of document control experience with a willingness to learn.
  • Engineering and/or construction office experience is an asset.
  • Post-secondary education in documentation technology or equivalent studies.
  • Team player with the ability to work independently to meet deadlines, goals, and objectives.
  • Excellent written and oral communication skills in English.
  • Working knowledge and proficiency with one (or more) of the following document management systems: SharePoint, ProjectWise, ACC, OnTrack, Documentum, Aconex, and/or PM+.
  • Intermediate to advanced level proficiency with Microsoft Word, Excel, Adobe Acrobat (PDF), and Bluebeam.

GHD is an equal opportunity employer and welcomes individual achievement and recognizes the strength of a diverse workforce. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.

"}

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