Documentation Coordinator

3 weeks ago

Whitby, Canada Thermo Fisher Scientific Full time

**Work Schedule**

Standard (Mon-Fri)

**Environmental Conditions**

Office

**Summary**:
Responsible for receiving, filing, controlling, and retrieving of executed GMP documents such as batch records and validation reports, including off-site storage. Maintains the controlled document library (archives), this includes routine filing. Manage the process for disposition of GMP documents, including shipment of documents to Clients or destruction of Client and Site documents. Support Compliance Auditors in audit preparations including document retrieval and assembly. Compliance projects as required.

**Essential Functions**:

- Accurately maintain document database and archives.
- Retrieve documents in a timely manner.
- Enforce procedures governing document management and compliance requirements including records retention policies. Must collaborate cross-functionally to reinforce site requirements.
- Responsible for the maintaining access to the controlled Document Library including the removal and return of records stored within. Includes offsite storage of documents.
- Support onsite Customer and Regulatory audits.
- Receive, file, and retrieve documents.
- Manage process for disposition of GMP documents that have reached their retention periods, including shipment of documents to Clients or destruction of Client and Site documents.
- Prepare documentation for offsite storage.
- Secure required documentation on time to maintain client deadlines. Work with other departments to locate documents.
- Respond to regulatory, customer or internal requests for document information and to general questions pertaining to document control.
- Facilitate periodic review (reconciliation) of controlled documents in accordance with site procedure.
- Maintain a safe working environment and report potential hazards.

**REQUIRED QUALIFICATIONS**

**Education**:
High school diploma/General Educational Development (GED) Certificate is required

**Experience**:
Requires no previous experience.

**Equivalency**:
Equivalent combinations of education, training, and relevant work experience may be considered.

**Knowledge, Skills, and Abilities**:
Organized and detail oriented. Demonstrated computer proficiency in Microsoft Office products (Word, Excel, PowerPoint). Ability to work on multiple projects simultaneously. Exceptional communication and interpersonal skills. Proficiency with the English Language.

**Standards and Expectations**:
Follow all Environmental Health & Safety Policies and Procedures. Work collaboratively with fellow team members, modelling positive team principles and partnering to meet project and departmental objectives. Carry out all duties within strict compliance to Patheon quality systems SOP's and Good Manufacturing Practice (GMP). Maintain workspace in a clean and orderly fashion. Actively engage in and adhere to departmental systems in order to maintain a smooth and efficient workflow (visual management, scheduling systems, etc.). Be client and patient conscious at all times. Understand Key Performance Indicators and strive to improve the performance of the team by identifying areas for system improvements and engage in problem solving. Models positive thinking and is open to change, motivating the team to adapt to shifts in priorities and new ways of working. Proactively identify areas for improvement in the execution of procedures. Communicate risks to timelines in a proactive manner. Consistently strives to improve skills and knowledge in related field.

**Physical Requirements**:
Moderate physical effort and fatigue. Walks, sits, or stands for limited periods. May require recurring stretching or reaching. Regular movement of files, binders, and boxes of documentation to and from off-site storage. Climbing of ladder to reach upper shelves. May require occasional equipment operation including keyboard equipment. Lifts light items for limited duration. Typically located in a comfortable indoor area. There may be regular exposure to mild physical discomfort from factors such as dust, fumes or odours, temperature extremes, loud noise, strong drafts, or bright lights. Use of Personal Protective equipment may be required and may include any of the following: safety glasses, safety shoes, lab coat, gloves, hair net, beard cover, safety apron, respirator on occasionally.

  • Documentation Coordinator

    4 weeks ago

    Whitby, Canada Thermo Fisher Scientific Inc. Full time

    Work ScheduleStandard (Mon-Fri)Environmental ConditionsOfficeJob DescriptionSummary: Responsible for receiving, filing, controlling, and retrieving of executed GMP documents such as batch records and validation reports, including off-site storage. Maintains the controlled document library (archives), this includes routine filing. Manage the process for...

  • Documentation Coordinator

    2 weeks ago

    Whitby, Canada Thermo Fisher Scientific Full time

    **Job Posting Title: Documentation Coordinator - QA - Co-Op** **12 Month Co-Op Opportunity for an ELIGIBLE student in a Co-Op program - must maintain Co-Op eligibility until end of Co-Op work assignment.** **Summary**: Responsible for receiving, filing, controlling, and retrieving of executed GMP documents such as batch records and validation reports,...

  • Processing Coordinator

    4 days ago

    Whitby, Canada Thermo Fisher Scientific Full time

    **Processing Coordinator** **This role requires flexibility to work on straight afternoons.** **How will you make an impact?** When you’re part of the team at Thermo Fisher Scientific, you’ll do important work, like helping customers in finding cures for cancer, protecting the environment or making sure our food is safe and you’ll be valued and...

  • Junior Bim Coordinator

    4 days ago

    Whitby, Canada GHD Full time

    **Help us build the future, and we’ll help you build a rewarding and purposeful career.** **Who are we looking for?** If you are looking for a company with a friendly atmosphere, and a hardworking team with limitless potential, GHD is the place for you! Our **EDO (Engineering Design Organization) **is looking for a Junior BIM Coordinator who is ready to...

  • Project Coordinator

    1 week ago

    Whitby, Canada AECOM Full time

    Company Description **At AECOM, we’re delivering a better world.** We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas,...

  • People Coordinator

    7 days ago

    Whitby, Canada 360insights Full time

    **People Coordinator** **Starting b**ase salary **$**4**8**,**5**00 - $5**8**,500** Plus Bonus, Equity & Benefits - _Pay transparency_ - Our salary ranges are determined by role, level, and location. The range displayed on our job posting reflects the minimum and typical maximum target for new hire salaries for the position, it does not reflect the maximum...

  • Project Coordinator

    2 weeks ago

    Whitby, Canada Minds on Math Full time

    **About us** Minds On is a registered charity that began as a drop-in center, offering free lessons and tutoring to marginalized elementary-aged school children. We have been collaborating with the local school board for several years and continue to offer free tutoring services with qualified secondary school and university tutors across virtual campuses...

  • Process Coordinator

    6 days ago

    Whitby, Canada Thermo Fisher Scientific Full time

    **Summary**: Provide support to the daily operations of the Distribution Centre with both practical and administrative approach. Lead and ensure all functions are completed and procedures are followed to ensure compliance with industry standards. **Essential Functions**: - Primarily responsible for supporting stock activities (from receiving and put away...

  • Care Coordinator

    6 days ago

    Whitby, Canada Home and Community Care Support Services Central East Full time

    **CARE AND BE CARED FOR - THIS IS YOUR HOME** Are you an experienced registered nurse seeking a rewarding career that cares for others, in a professional practice that cares for you? You’re looking in the right place. Reporting to the Senior Manager, Home and Community Care, the High Intense Supports at Home (HISH) Nurse Care Coordinator is responsible...

  • Project Coordinator

    3 weeks ago

    Whitby, Canada AECOM Full time

    AECOM Buildings & Places business line is seeking a Project Coordinator for immediate employment in the Whitby, ON office. At AECOM, we’re delivering a better world. We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work...

  • Administrative Coordinator

    2 weeks ago

    Whitby, Canada Community Care Durham Full time

    **Administrative Coordinator, ALS, RC, SH, CG, HTS** **(Full-Time)** Reporting to the Manager, Assisted Living Services, Respite, Supportive Housing, Congregate Dining, and Home to Stay; the Administrative Coordinator is responsible for providing administrative and project support to the manager’s portfolio. Responsibilities include but are not limited...

  • Billing Coordinator

    5 days ago

    Whitby, Canada Partners in Community Nursing Full time

    Partners in Community Nursing (PICN) has been a leading community health care provider in Durham Region since 1998. We offer various specialty nursing services in the homes and schools of our clients. We offer 24-hour care and are proud to support the needs of families and clients within our community. **We are currently looking for an experienced and...

  • Human Resource Coordinator

    1 week ago

    Whitby, Canada Qualicare Corporate Full time

    Qualicare Family Home Care - Whitby Branch is a small, supportive, and growth focused home care company providing service to clients in the Durham region. We are presently looking for a Human Resource Coordinator to assist in office administration and client care delivery. OVERVIEW The HR Coordinator is responsible for providing general administrative and...

  • Site Administration Coordinator

    6 days ago

    Whitby, Canada TC Transcontinental Full time

    **Site Administration Coordinator**: - Whitby - Ontario - 10275BR **Job description and requirements** - The - **SITE administration coordinator** ***will be responsible for supporting the General Manager as well as the HR Manager at the TC Whitby plant. This position will focus on administrative support and payroll management in the Plant. The incumbent...

  • Patient Services Coordinator

    1 day ago

    Whitby, Canada Ontario Shores Centre for Mental Health Sciences Full time

    Job OverviewOntario Shores Centre for Mental Health Sciences is seeking a dedicated Care Coordinator to join our team. The successful candidate will be part of a team responsible for the coordination of Ontario Structured Psychotherapy (OSP) including: triaging of all referrals received to OSP; communication with referral sources to ensure complete and...

  • Bilingual Support and Education Coordinator

    1 week ago

    Whitby, Canada Alzheimer Society of Durham Region Full time

    **Title**: Bilingual Support and Education Coordinator **Status**: Full time (35 hours/week) **Reports to**: Manager of Client Services **Supervises**: Volunteers, students (as required) **Position Summary**: Under the direction of the Manager, Client Services, the Bilingual Client Support Service Coordinator (“BCSSC”) will be responsible for...

  • Care Coordinator

    4 weeks ago

    Whitby, Canada Home and Community Care Support Services Central East Full time

    **Position Summary**: This Care Coordinator will be responsible for assessing patient eligibility for services/long term care placement, assessing patient care needs, and planning and authorizing service delivery to patients that best meet the needs of the patient within the mission, vision and values of Home and Community Care Support Services Central East....

  • Care Coordinator

    2 weeks ago

    Whitby, Canada Home and Community Care Support Services Central East Full time

    **Introduction**: Please note that this position is located in the Whitby, Point of Access (Hospital) program. **Position Summary**: This Care Coordinator will be responsible for assessing patient eligibility for services/long term care placement, assessing patient care needs, and planning and authorizing service delivery to patients that best meet the...

  • Fundraising Coordinator

    2 weeks ago

    Whitby, Canada Community Care Durham Full time

    Fundraising Coordinator (Full-Time) At Community Care Durham (CCD), coordinated networks of volunteers and inter-professional staff, working out of integrated community hubs and other locations, strive to enrich the well-being and quality of life for people wherever they call home. As the largest community support services agency in Durham Region, CCD...

  • Care Coordinator

    2 weeks ago

    Whitby, Canada Home and Community Care Support Services Central East Full time

    **Introduction**: **Position Summary**: This Care Coordinator will be responsible for assessing patient eligibility for services/long term care placement, assessing patient care needs, and planning and authorizing service delivery to patients that best meet the needs of the patient within the mission, vision and values of Home and Community Care Support...