Administrative Coordinator

20 hours ago


Whitby, Canada 360insights Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our Executive Leadership Team. As the central point of contact for our President's office, you will be responsible for managing calendars, coordinating events, and handling administrative tasks with a high level of accuracy and efficiency.

Key Responsibilities
  • Manage complex calendars, including scheduling meetings and appointments, and coordinating travel arrangements.
  • Organize and coordinate events, meetings, and conferences, including logistics, catering, and audiovisual equipment.
  • Provide exceptional customer service, responding to emails, phone calls, and in-person inquiries in a timely and professional manner.
  • Prepare and submit expense reports, invoices, and other administrative documents.
  • Assist with the planning and coordination of team events, such as holiday parties and all-hands meetings.
  • Ensure the overall efficiency of daily operations by monitoring workflow and delegating tasks as needed.
Requirements
  • Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent communication and interpersonal skills, with the ability to work effectively with senior leaders and other stakeholders.
  • Proficiency in Microsoft Office, including Outlook, Word, and Excel.
  • Ability to work independently and as part of a team, with a high level of discretion and confidentiality.
What We Offer

We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. If you are a highly motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.



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