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Administrative Support Specialist

2 months ago

Toronto, Ontario, Canada ONE IT CONSULTING INC. Full time

{"h2": "Job Summary", "p": "We are seeking an experienced Administrative Support Specialist to join our team at ONE IT CONSULTING INC. as an Office Coordinator. In this role, you will be responsible for planning and organizing daily operations, scheduling appointments, and providing exceptional customer service. If you have a strong attention to detail, excellent communication skills, and the ability to work independently, we encourage you to apply.", "h2": "Key Responsibilities", "ul": [{"li": "Plan and organize daily operations, ensuring a smooth and efficient workflow"}, {"li": "Schedule and confirm appointments, meetings, and events"}, {"li": "Provide exceptional customer service, responding to inquiries and resolving issues in a timely manner"}, {"li": "Maintain accurate records and files, both physical and digital"}, {"li": "Order office supplies and maintain inventory levels"}, {"li": "Greet visitors and direct them to the appropriate contacts or service areas"}, {"li": "Set up and maintain manual and computerized information filing systems"}, {"li": "Type and proofread correspondence, forms, and other documents"}, {"li": "Perform basic bookkeeping tasks, including data entry and reconciliation"}, {"li": "Consult with clients after sale to provide ongoing support and ensure satisfaction"}], "h2": "Computer and Technology Skills", "ul": [{"li": "Proficient in Google Docs, MS Excel, MS Outlook, and MS Word"}, {"li": "Familiarity with information technology and electronic mail"}, {"li": "Experience with MS Access and Adobe Acrobat Reader"}], "h2": "Security and Safety", "ul": [{"li": "Ability to obtain a criminal record check"}], "h2": "Work Conditions and Physical Capabilities", "ul": [{"li": "Ability to work independently with minimal supervision"}, {"li": "Ability to work under pressure and meet deadlines"}, {"li": "Attention to detail and ability to multitask"}, {"li": "Repetitive tasks and large workload"}], "h2": "Personal Suitability", "ul": [{"li": "Ability to work as part of a team and provide excellent customer service"}, {"li": "Organized and accurate with a strong attention to detail"}, {"li": "Time management and ability to prioritize tasks"}], "h2": "Workplace Information", "ul": [{"li": "Hybrid work environment"}], "h2": "Support for Newcomers and Refugees", "ul": [{"li": "Participates in a government or community program or initiative that supports newcomers and/or refugees"}, {"li": "Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster"}], "h2": "Support for Youths", "ul": [{"li": "Provides awareness training to employees to create a welcoming work environment for youth"}], "h2": "Support for Indigenous People", "ul": [{"li": "Develops and maintains relationships with indigenous communities, indigenous-owned businesses, and organizations"}, {"li": "Provides cultural competency training and/or awareness training to all employees"}], "h2": "Support for Visible Minorities", "ul": [{"li": "Applies hiring policies that discourage discrimination against members of visible minorities"}]