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Event Coordinator

2 months ago

Surrey, British Columbia, Canada Right Away Tent And Party Rental Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Right Away Tent And Party Rental Ltd. As an Event Coordinator, you will be responsible for ensuring the smooth execution of special events, from planning to execution.

Key Responsibilities
  • Site Selection and Inspection: Inspect and select suitable sites for events, considering factors such as accessibility, amenities, and overall ambiance.
  • Event Setup and Coordination: Co-ordinate set-ups, staging, seating, parking, communication systems, and other details for special events, ensuring seamless execution.
  • Speaker Coordination: Confirm and co-ordinate with speakers, ensuring their needs are met and they are well-prepared for the event.
  • Logistics Management: Implement social programs, food and beverage, transportation, and other services, ensuring timely and efficient delivery.
  • Planning and Scheduling: Plan schedules, goals, and objectives, ensuring alignment with company objectives and event requirements.
  • Documentation and Communication: Plan for required documentation and pre- and post-distribution of documentation (itineraries, evaluations, etc.), ensuring clear communication with stakeholders.
  • Event Management: Manage event logistics, ensuring all aspects of the event are well-coordinated and executed.
  • Work Environment: Work in a fast-paced environment, managing multiple tasks and priorities, and maintaining a high level of professionalism and attention to detail.
Requirements
  • Secondary (high) school graduation certificate
  • 1 year to less than 2 years of experience in event planning or a related field
  • Excellent organizational and communication skills
  • Ability to work in a fast-paced environment and manage multiple tasks and priorities
  • High level of professionalism and attention to detail