Event Coordinator

4 days ago

Surrey, British Columbia, Canada Right Away Tent And Party Rental Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Event Coordinator to join our team at Right Away Tent And Party Rental Ltd. As an Event Coordinator, you will be responsible for ensuring the smooth execution of special events, from planning to execution.

Key Responsibilities
  • Site Selection and Inspection: Inspect and select suitable sites for events, considering factors such as accessibility, parking, and amenities.
  • Event Setup and Coordination: Co-ordinate set-ups, staging, seating, parking, communication systems, and other details for special events, ensuring a seamless experience for attendees.
  • Speaker Coordination: Confirm and co-ordinate with speakers, ensuring their needs are met and they are aware of event details.
  • Logistics Management: Implement social programs, food and beverage, transportation, and other services, ensuring timely and efficient execution.
  • Planning and Scheduling: Plan schedules, goals, and objectives, ensuring alignment with company objectives and event requirements.
  • Documentation and Communication: Plan for required documentation and pre- and post-distribution of documentation (itineraries, evaluations, etc.), ensuring clear communication with stakeholders.
  • Event Management: Manage event logistics, ensuring a successful and memorable experience for attendees.
  • Work Environment: Work in a fast-paced environment, managing multiple tasks and priorities, with a focus on delivering exceptional results.
  • Language and Communication: Communicate effectively in English, both verbally and in writing, with a strong focus on customer service and stakeholder engagement.
  • Work Hours and Schedule: Work 40 hours per week, with a regular schedule and occasional overtime as required.

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