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Office Manager

2 months ago

Burnaby, British Columbia, Canada Arcose Consulting Ltd. Full time
Job Title: Office Manager

We are seeking an experienced Office Manager to join our team at Arcose Consulting Ltd. in a permanent position.

Job Summary:

The Office Manager will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff. The successful candidate will establish work priorities, ensure procedures are followed, and meet deadlines. They will also administer policies and procedures related to the release of records, co-ordinate and plan for office services, and assist in the preparation of the operating budget.

Key Responsibilities:
  • Implement new administrative procedures and review existing ones
  • Delegate work to office support staff and establish work priorities
  • Administer policies and procedures related to the release of records
  • Co-ordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services
  • Assist in the preparation of the operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals, and correspondence
  • Perform data entry and train staff
  • Oversee and co-ordinate office administrative procedures and resolve conflict situations
  • Commission systems and components, coach, and monitor and evaluate
  • Oversee payroll administration and plan and control budget and expenditures
Requirements:
  • 11-15 years of experience in a similar role
  • Electronic mail, Quick Books, SharePoint, Spreadsheet, Accounting software, Human resources software, MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Windows, MS Word, and Google Drive skills
  • Basic security clearance, Enhanced reliability security clearance, Confidential security clearance, Secret clearance, and Criminal record check
  • Ability to work independently, in a fast-paced environment, under pressure, with tight deadlines, and with attention to detail
  • Efficient interpersonal skills, excellent oral and written communication, flexibility, organization, reliability, ability to multitask, time management, adaptability, integrity, and team player
Benefits:
  • Dental plan, Disability benefits, Health care plan, Paramedical services coverage, Vision care benefits, Group insurance benefits, Life insurance, and Registered Retirement Savings Plan (RRSP)
  • Team building opportunities and parking available