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Shipping Operations Specialist
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The Traffic & Shipping Coordinator will be responsible for all outbound shipping and inbound landing related activities. Attention to detail, coordination, organization, and effective time management are extremely important for this position.
Key Responsibilities:- Determine method of shipments, utilize knowledge of shipping procedures, routes, and rates.
- Prepare all outgoing shipments as per Vecima Standards and Trade Compliance requirements.
- Prepare all outgoing shipping documents properly and maintain the records/files.
- Accurately record weight, dimensions, and number of packages for all outbound shipments.
- Declare the Exports at the Canadian Automated Export Declaration (CAED), as required.
- Affix shipping labels and the necessary documents as well as scan all packed shipments for accuracy.
- Examine outgoing shipments to ensure shipments meet national and international standards/quality.
- Work with freight service providers, including 3PL, to arrange daily pick-ups on time.
- Meet the daily shipping targets as determined by the Sales Operations and Production Manager, R&D, etc.
- Assist truck drivers with loading outbound shipments.
- Assist Vecima customers in freight-related matters.
- Monitor all outbound deliveries and take necessary actions to ensure delays are avoided when possible.
- Use a variety of both internal and 3rd party software and database programs (including but not limited to FedEx Ship Manager, UPS Worldship, etc.).
- Ensure the safe operation of tier-lift truck and/or forklifts to load, unload, move, convey, or hoist shipments from shipping-and-receiving platform to storage or work area.
- Follow safety precautions and guidelines when working with hazardous materials, heavy loads, electrical circuits, equipment, etc.
- Conform to Electrostatic Discharge Control (ESD) (technically since everything brought to shipping should be already packaged, we do NOT have ESD requirements in the loading bay).
- Ensure ISO standards, including the Vecima Workmanship Standard, are being followed.
- Work as part of a team to constantly improve performance, productivity, and quality.
- Represent the company with a positive manner in all interactions.
- Assist with other duties as required.
- Typically requires a minimum of 2-4 years of experience in shipping logistics, both domestic and international.
- Grade 12 is required; Education in both domestic and international shipping procedures preferred.
- Basic computer skills - ability to work with Excel sheets and create shipping documents; work with Word documents to update and create work instructions.
