Executive Assistant to Senior Leadership

14 hours ago

Toronto, Ontario, Canada Jones DesLauriers Full time
{"WHAT WE OFFER": "

At Jones DesLauriers, we provide a dynamic work environment that fosters growth and development. Our benefits package includes a competitive compensation plan, comprehensive health insurance, and a generous RRSP matching program. We also offer professional development opportunities, including tuition reimbursement for business-related courses and training. Our team members enjoy a hybrid remote work arrangement, allowing for flexibility and work-life balance.

", "POSITION OVERVIEW": "We are seeking an experienced Executive Assistant to support our senior leadership team. The successful candidate will provide administrative support to two executives, handling a variety of tasks with a high level of accuracy and discretion. This is an excellent opportunity for a skilled administrative professional to join our growing organization and contribute to our success.", "RESPONSIBILITIES": "

Calendar Management:
Maintain and coordinate calendars, including scheduling internal and external meetings and conference calls, preparation of meeting materials and related tasks.

Liaise with other Executive Assistants to handle requests and queries from senior executives. Co-ordinate and book travel arrangements.

Administration:
Type general correspondence and various documents, including Word, PowerPoint, Visio, and Excel worksheets, ensuring a high level of accuracy. Compose and prepare correspondence that is confidential. Prepare materials for executives, including PowerPoint presentations, Excel spreadsheets, and other documents as needed.

Filing and Organization:
Assist with building out of the office space. Arrange pass cards and greet visitors. Keep track of inventory of supplies and order when needed. Open, review, and distribute daily mail, as well as prepare and oversee mailings/couriers.

Office Management:
Assist with various office administrative tasks, including maintaining a high level of organization and attention to detail.

", "REQUIREMENTS": "

We are seeking an experienced Executive Assistant with a strong track record of supporting high-level executives. The ideal candidate will have 7+ years of experience in a similar role, with a proven ability to prioritize tasks, handle confidential information, and work effectively in a fast-paced environment.

The successful candidate will be a diplomatic and organized individual with excellent communication skills, able to build effective working relationships with all levels of the organization and external stakeholders.

", "Diversity and Inclusion": "At Jones DesLauriers, we are committed to diversity, equity, and inclusion. We recognize and respect human differences and similarities, and we actively encourage women, indigenous peoples, members of visible minorities, people with disabilities, and LGBTQ2+ individuals to apply. We are committed to providing accommodation upon request for applicants and employees with disabilities.", "Language": "en-US"}

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