Employee Benefits Administrator

1 week ago

Toronto, Ontario, Canada Tony's Fresh Market Full time

Job Summary:

The Benefits Director at Tony's Fresh Market is responsible for overseeing and administering all employee benefits programs, including retirement programs, medical, dental, and vision programs, supplemental insurance programs, and healthcare savings accounts. This role requires a strong understanding of benefits administration, ACA compliance requirements, and HIPAA regulations.

Key Responsibilities:

  • Manage and administer all employee benefits programs, including retirement programs, medical, dental, and vision programs, supplemental insurance programs, and healthcare savings accounts.
  • Install approved new plans and changes by preparing announcement materials, booklets, and other media for communicating new/changed information to employees.
  • Oversee the annual benefits open enrollment process, including preparation and distribution of materials to employees.
  • Attend various meetings on insurance plans, including insurance renewals.
  • Resource for all employees regarding benefits programs, including addressing benefits inquiries and complaints to ensure quick, equitable, and courteous resolution.
  • Ensure compliance with the provisions of the Affordable Care Act (ACA) and HIPAA regulations.
  • Lead the audits for payroll deductions for health insurance premiums, insurance bills, and payment for accuracy.
  • Audit and reconcile monthly bills for all benefit plans.
  • Maintain current knowledge of all applicable leave and accommodation laws, including the FMLA, ADA, and state and local laws.
  • Manage the FMLA leave administration process from the employee's initial notice of the need for leave to the return to work, including maintaining reasonable communication with employees on leave to facilitate smooth and timely return to work.
  • Participate in the due diligence process of mergers and acquisitions, recommending strategies for integrating people, policies/processes, and systems.
  • Conversion HCM Subject Matter Expert on Benefits, participating in, recommending, UAT, and training.
  • Advise managers and employees on the interaction of leave laws with paid time off, workers' compensation, and short-term and long-term disability benefits.
  • Oversee the return-to-work process for employees returning from extended FMLA, workers' compensation, or other leave(s).
  • Facilitate other leave requests, which may include accommodation requests under the ADA.
  • Maintain complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices.
  • Preserve confidentiality of employee medical and benefits documentation and files.

Requirements:

  • Minimum of five to eight years of experience in a similar position.
  • High School/GED plus college degree, Bachelor's preferred or an equivalent of education and work experience.
  • Knowledgeable and strong understanding of benefits administration, ACA compliance requirements, and HIPAA regulations.
  • Ability to research and stay up to date with benefits laws and regulations as they change.
  • Bilingual/bi-literate English/Spanish is required.
  • Problem resolution skills and ability to respond to leave and health insurance-related questions.
  • Excellent presentation skills, public speaking experience, and effective phone skills, including ability to answer questions over the phone, in person, and in written format.
  • Excellent computer skills, including Microsoft Word, Excel, ADP (desired), internet.
  • Possess excellent judgment skills, organizational skills, and ability to show extensive attention to details.

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