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Office Coordinator

3 months ago

Vaughan, Ontario, Canada Spark Financial Group Full time
Position Overview

The role of the Administrative Assistant at Spark Financial Group is essential for ensuring the smooth operation of our office environment. This position requires a detail-oriented individual who can manage various administrative tasks effectively.

Key Responsibilities
  • Meeting Documentation: Accurately record and prepare minutes for meetings, seminars, and conferences.
  • Office Procedures: Develop and implement office procedures and routines to enhance efficiency.
  • Communication Management: Handle telephone calls and relay messages promptly.
  • Electronic Inquiries: Respond to electronic inquiries in a professional manner.
  • Inventory Management: Order and maintain office supplies, ensuring adequate stock levels.
  • Information Systems: Establish and maintain both manual and computerized filing systems for easy access to information.
  • Document Preparation: Type and proofread correspondence, forms, and other documents to ensure accuracy.
Qualifications
  • Education: Completion of secondary (high) school graduation certificate.
  • Experience: A minimum of 1 year and less than 2 years in a similar role.
  • Employment Type: Permanent position.
  • Language Requirement: Proficiency in English.
  • Work Hours: Flexible hours ranging from 30 to 44 hours per week.