Corporate Law Support Specialist

2 weeks ago

Kelowna, British Columbia, Canada Gpac Full time
Job Title: Corporate Law Support Specialist

Our client, a reputable law firm, is seeking an experienced Corporate Law Support Specialist to join their team. The ideal candidate will have a minimum of 5+ years of experience in a similar role and be proficient in Microsoft Office applications.

Key Responsibilities:

  • Maintain and organize calendars and client contacts; schedule appointments and meetings as required.
  • Prepare required documents and presentations for client meetings.
  • Create, organize, and maintain electronic files as required; update client files ongoing to maintain accuracy of contact information.
  • Lead the administrative function for time entry and the monthly billing cycle, working closely with the bookkeeper.
  • Follow up and follow through with clients diligently exercising discretion and professionalism.
  • Prepare financial forms for expense reports, requisitions, trust deposits, and wire transfers.
  • Draft and proofread documents and forms (transactional forms and documents).
  • Ability to adhere to deadlines while maintaining a high quality of work.
  • Other legal administrative duties as required to support the team and firm.

Requirements:

  • Minimum of five (5) years demonstrated work experience in a law firm within a Corporate Law support capacity.
  • Ability to work autonomously in a remote role yet maintain a collegial team environment.
  • Proven organizational ability and able to exercise sound judgment when making decisions.
  • Excellent attention to detail demonstrated via proofreading and grammatical skills for forms, documents, and presentations.
  • Ability to maintain confidentiality and exercise professionalism over email communication.
  • Strong verbal and written interpersonal skills.
  • Advanced to expert level technical proficiency in Microsoft Office applications.
  • Proficiency with legal software to assist with Corporate Law transactions and to support accounting functions.
  • Adhere to strict deadlines and achieve accuracy and results under pressure.

Preferred Qualifications:

  • Legal Assistant diploma from an accredited institution.
  • Advanced to expert level proficiency in ALF and PC Law preferred; proficiency in comparable legal software applications will be considered.

Benefits:

  • Health and dental.
  • Work/life balance.
  • Top compensation.
  • Ability to work remotely 100% or onsite if preferred.
  • Be a part of a friendly team.

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