Legal Assistant, Labour + Employment

5 days ago

Toronto, Ontario, Canada Dentons Full time
Job Summary

Dentons is a leading global law firm that offers a unique opportunity for professionals to build their careers while growing their skills and expertise. We are seeking a highly organized and detail-oriented Legal Assistant to join our Employment | Labour Department.

Key Responsibilities
  • Manage communications and correspondence by phone, voicemail, email, and mail
  • Provide administrative support, including routine filing, faxing, photocopying, mail sorting, drafting correspondence, transcribing dictation, documentation, and assisting other team members as required
  • Review, proofread, and prepare client and other business materials, including client documents, reports, memos, briefings, presentations, forms, and other items ensuring accuracy and completeness
  • Arrange for service and filing of documents and related instructions to process servers / agents, and for periodic acceptance of service of documents
  • Prepare and maintain a system for routine file review (bring-forward), diarizing court dates, meetings, and appointments
  • Process incoming and outgoing mail, including maintenance of email accounts
  • Deal with and respond to client inquiries and conducting follow up, as required
  • Manage files and records per the policy of the firm and maintaining precedent systems as may be required
  • Manage calendars, schedule / arrange meetings, send invitations, and reminders
  • Coordinate and arrange travel, including hotel, flight, and transportation reservations
  • Submit business / travel expenses for reimbursement
  • Draft and prepare correspondence, accounts, various court documents and forms
  • Enter and maintain lawyers' time entries and coordinate with Accounting Department as required
  • Manage, maintain, and update contacts, client files and client / matter lists
  • Arrange couriers and deliveries ensuring time-sensitive materials are received on time
  • Actively support the Legal Support Team in accordance with the firm's standards and best practices
  • Other duties as assigned
Requirements
  • Post-secondary education in Legal Administration and / or Law Clerk Diploma preferred.
  • Minimum of 5 years work experience in a legal environment with exposure to Litigation or Employment | Labour law
  • Sound understanding of court procedures and the HRTO Rules
  • Strong interpersonal and communication skills (both verbal and written)
  • Passion for working in a team environment, willing to help others and comfortable with sharing work assignments
  • Attention to detail, proofreading and accuracy are required; proven ability to produce a high quality and quantity of work under tight timelines
  • Technical proficiency in Microsoft Office applications
  • Minimum 60 wpm typing speed
  • Experience transcribing dictation
  • Knowledge of accounting / time entry systems and document management systems (Elite and iManage)
  • Excellent organizational and follow up skills; ability to exercise sound judgment in setting priorities
  • A high-level of discretion, sensitivity, and confidentiality
  • Professional client and telephone manner and a proven track record of working with confidential information
  • Able to work independently in a fast-paced, team-oriented environment
  • Must have excellent problem solving skills, and the ability to work with little instruction
  • Professionalism demonstrated with colleagues and clients, both in person and by phone
  • Responsive and proactive
About Dentons

Dentons is a global law firm that is committed to offering equitable and competitive pay. We achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. We are committed to providing a comprehensive total rewards package beyond a competitive salary, including inclusive and comprehensive wellbeing and developmental programs for our people.

We are an equal opportunity employer and welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender assigned at birth, gender identity, marital status, place of origin, race, sexual orientation or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.

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