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Administrative Coordinator

2 months ago

Toronto, Ontario, Canada DIALOG-DESING Full time

Job Summary:

We are seeking an experienced Administrative Coordinator to join our team at DIALOG-DESIGN. As an Administrative Coordinator, you will provide high-level administrative support to our Partners and their teams, ensuring the smooth operation of our Toronto studio.

Key Responsibilities:

  • Provide flexible and reliable administrative support to 6 Partners and their teams, including coordinating meetings, maintaining calendars, and booking travel.
  • Act as a backup receptionist and participate in internal event planning and administrative initiatives.
  • Conduct research for special projects and initiatives, and ensure the timely completion of administration and project-related tasks.
  • Prepare and submit annual continuing education credits on behalf of Partners, and coordinate Toronto studio travel as requested.
  • Reconcile monthly Toronto studio travel activity, and maintain a high level of organization and self-motivation.
  • Communicate effectively with Partners, clients, and colleagues, and demonstrate a keen eye for detail and strong communication skills.

Requirements:

  • A graduate of a post-secondary administrative program or related discipline is preferred.
  • 5 years or more of high-level administrative experience, with a strong background in Microsoft Office.
  • Excellent spoken and written communication skills, with the ability to work independently and as part of a team.
  • A self-starter with a keen eye for detail and strong organizational skills.

Nice to Have:

  • Architecture, Engineering, and Construction or Consulting industry experience.
  • Working knowledge of Miro and proficiency with InDesign.