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Administrative Coordinator

2 months ago

Montreal, Quebec, Canada CB Canada Full time

Job Title: Administrative Coordinator

CB Canada is a prominent visual effects firm in the cinema industry seeking an Administrative Coordinator to assist the executive team in navigating its expansion. The organization, comprising approximately 40 staff members, primarily operates remotely, with occasional on-site presence required at the studio.

Key Responsibilities:

  • Assist in the revision and updating of various administrative documents
  • Maintain and manage the employee records database
  • Support management in drafting employment contracts and confidentiality agreements, ensuring employee files are complete
  • Facilitate visa processes for international employees
  • Handle additional HR-related tasks as needed
  • Maintain financial records to aid the internal accountant
  • Process credit card transactions
  • Input invoices into the system
  • Assist managers with various administrative tasks and ensure deadlines are met
  • Manage calendars, emails, and travel arrangements for one or more managers
  • Prepare meeting materials, send invitations, and document minutes or reports
  • Keep various lists, records, and follow-ups current
  • Address inquiries and follow up on outstanding cases

Qualifications:

  • Fluency in French (both spoken and written) and advanced proficiency in English
  • Technical diploma in Human Resources, Accounting, Administration, or a related discipline
  • Prior experience in a similar administrative role
  • Proficient in Google and Microsoft Office suites, along with other relevant platforms

CB Canada is a leading talent management firm dedicated to connecting highly qualified job seekers with opportunities in major companies. They offer contract, temporary, and permanent placement solutions across various sectors, including finance, accounting, technology, marketing, creative, and administrative support. CB Canada positions candidates for success by advocating for their interests and promoting their profiles to employers. They provide access to top job opportunities, competitive compensation and benefits, as well as complimentary online training.