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Administrative Operations Coordinator

3 months ago

Cambridge, Ontario, Canada BMO Full time

Position Overview:

As an integral part of the organization, the role focuses on enhancing operational efficiency within the branch. This position is essential for supporting the team in meeting strategic goals through effective management of compliance and regulatory obligations.

Key Responsibilities:

  • Oversee client documentation related to correspondence and setup processes.
  • Engage with both internal and external partners to achieve business targets.
  • Direct daily operational tasks, guiding less-experienced personnel to ensure smooth workflow.
  • Maintain and organize records of office activities and transactions, ensuring a systematic filing system for easy access to reports and documentation.
  • Develop and manage databases, ensuring accurate data entry and maintenance.
  • Assist in coordinating and processing work orders for equipment maintenance and repairs, effectively communicating requests to relevant departments.
  • Manage inventory of office supplies, ensuring timely orders to maintain stock levels.
  • Coordinate meeting schedules and arrange necessary facilities and setups.
  • Work with partners to manage changes to office premises with minimal disruption to operations.
  • Identify and report any irregularities or discrepancies to management promptly.
  • Execute various operational tasks to fulfill business objectives and client requirements while maintaining service quality.
  • Provide comprehensive administrative support, including financial processing, compliance documentation, and related activities, ensuring thorough record-keeping.
  • Uphold high service standards to foster client retention and growth.
  • Adhere to risk and compliance protocols to protect customer assets and privacy.
  • Handle diverse tasks within established guidelines, analyzing issues and determining appropriate actions.
  • Additional responsibilities may be assigned as necessary.

Qualifications:

  • Typically requires 2-3 years of relevant experience along with a post-secondary degree in a related field or an equivalent combination of education and experience.
  • Possesses basic specialized knowledge.
  • Demonstrates strong verbal and written communication skills.
  • Exhibits good organizational abilities.
  • Shows effective collaboration and teamwork skills.
  • Displays strong analytical and problem-solving capabilities.

Compensation and Benefits:

The compensation package includes a competitive salary, with additional performance-based incentives and benefits such as health insurance, tuition reimbursement, and retirement savings plans.

Company Commitment:

BMO is dedicated to fostering an inclusive and accessible workplace. We value diverse perspectives and are committed to providing accommodations during the selection process upon request.