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Procurement Specialist/Clerk

2 months ago

Victoria, British Columbia, Canada Camosun College Full time
Job Summary

Camosun College is seeking a highly organized and detail-oriented Procurement Specialist/Clerk to join our Purchasing and Finance team. In this role, you will provide purchasing and clerical support, assisting in the procurement of goods and services, and handling RFP or Tender processes.

Key Responsibilities
  • Purchasing Support
    • Place orders for assigned requisitions, determining the best method to obtain vendor quotes in compliance with college purchasing policies and procedures.
    • Analyze bids and documents, awarding to the successful supplier by generating a Purchase Order on Colleague or using the college VISA corporate purchasing card.
  • Procurement Coordination
    • Prepare and/or assist departments in developing accurate, detailed specifications, formal quotes, tenders, and other typical formal procurement processes.
    • Research information on products and services available, communicating internally where appropriate.
  • Clerical Support
    • Expedites delivery of purchases.
    • Coordinates the college's credit card program, including communications to card holders, card suppliers, and maintenance of the cardholder database.
    • Maintains various departmental records, such as vendor registration files and vendor catalogues.
  • Administrative Support
    • Prepare detailed spreadsheets for bid analysis and recommendation to award.
    • Liaise with college staff and vendors on a wide variety of information and clarification issues, including order-related issues and interpretation of college purchasing policies and procedures.
    • Perform a variety of clerical work involving databases and spreadsheets, including year-end closing in Colleague.
Requirements
  • Education
    • Grade plus a Supply Management Training program Diploma (SMT), or a related Business Diploma.
  • Experience
    • Three years related experience, or equivalent combination of education and experience.
  • Skills
    • Demonstrated customer service skills.
    • Proven communication and interpersonal skills.
    • Proven keyboarding skills, with a high degree of accuracy.
    • Working knowledge of MS Office Suite.
    • Ability to work independently and manage a heavy workload with constant deadlines.
    • Experience in web-based ordering systems.