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Office Coordinator

3 months ago

Sherwood Park, Alberta, Canada A-Win Insurance Full time
Position Overview

The role of the Executive Administrative Specialist at A-Win Insurance involves a variety of essential functions aimed at ensuring the smooth operation of our office environment.

Qualifications
  • Education: Completion of secondary (high) school graduation certificate
  • Experience: 1 to 2 years in a similar position
Key Responsibilities
  • Organize and coordinate events such as seminars and conferences
  • Manage and oversee budget planning and expenditures
  • Document and prepare minutes for meetings and conferences
  • Establish and implement office procedures and workflows
  • Develop and execute recruitment strategies
  • Schedule and confirm appointments efficiently
  • Handle contracts and agreements
  • Manage incoming calls and relay messages
  • Respond to electronic inquiries
  • Compile and analyze data and statistics
  • Provide advice to senior management
  • Order and maintain office supplies
  • Facilitate staff consultation and grievance processes
  • Oversee payroll functions
  • Arrange travel itineraries and reservations
  • Set up and maintain both manual and digital filing systems
  • Type and proofread various documents
  • Coordinate and review projects and programs
Technical Skills
  • Proficient in Google Docs
  • Experienced with MS Outlook
  • Skilled in MS Office Suite
Work Environment
  • Ability to meet tight deadlines
  • Strong attention to detail
  • Comfortable with repetitive tasks
Personal Attributes
  • Exceptional written communication skills
  • Highly organized
  • Team-oriented
  • Accurate and reliable
  • Client-focused
Employment Details
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 to 40 hours per week