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Surgery Department Administrator

2 months ago


Calgary, Alberta, Canada VCA Canada Full time

Job Summary:

As a Client Service Administrator, you will work directly with Surgery staff, other hospital departments, clients, and referring veterinary offices as a vital team member in the heart of the surgical department. The principal goal of this position is to optimize patient care through a coordinated communication experience before, during, and after all appointments, diagnostics, and procedures.

Key Responsibilities:

  • Process referrals for the surgery department, scheduling initial consultations and follow-up appointments as needed.
  • Communicate with clients to confirm appointment times and ensure hospital protocols are understood prior to presentation for consultation, surgery, or other procedures.
  • Ensure outside medical records and diagnostics are available prior to initial consultation.
  • Formulate estimates for diagnostic evaluations, surgical procedures, and other non-surgical follow-up evaluations and procedures.
  • Review estimates and general peri-operative/diagnostic expectations with clients.
  • Provide clients with payment and financing options, reviewing third-party financing as required.
  • Print and complete discharge consultations, ensuring all patient belongings and medications are provided.
  • Follow up with clients 24-72 hours post-discharge for all surgical patients.
  • Initial callbacks to concerned clients to understand relevant information, directing further communication to the technician or surgeon as needed.
  • Review and address emails and communication tasks, directing them to the appropriate service as required.
  • Monitor and direct laboratory and radiographic reports to the appropriate service.
  • Answer incoming calls from clients and referring veterinarians to the surgery department.

VCA Canada Offers:

VCA Canada is a leading provider of veterinary care, with a network of hospitals across Canada. As a Client Service Administrator, you will be part of a team that is dedicated to delivering exceptional patient care and customer service.

  • A caring culture of wellness and appreciation.
  • RRSP employer match program.
  • Competitive wages and benefits.
  • Extensive online access to journals and textbooks.
  • Annual uniform allowance.
  • Exceptional career development opportunities.
  • Employee Assistance Program.
  • Referral Bonus Rewards.
  • Opportunities to give back to the community through VCA initiatives.
  • Generous personal pet care discounts.
  • And other perks and benefits.