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Healthcare Administrative Coordinator

3 months ago

Ottawa, Ontario, Canada Navan Medical Centre Full time
Position Overview

We are seeking a dedicated Healthcare Administrative Coordinator to join our team at Navan Medical Centre. This role is essential in ensuring the smooth operation of our medical office and providing exceptional service to our clients.

Employment Details
  • Work Term: Permanent
  • Work Language: Bilingual
  • Hours: 32 to 44 hours per week
  • Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
  • Experience: 3 years to less than 5 years or equivalent experience
Preferred Languages
  • Arabic
Work Environment
  • Private sector
  • Healthcare institution, facility, or clinic
Key Responsibilities
  • Welcome visitors and guide them to the appropriate contacts or service areas.
  • Provide essential information to clients and the public.
  • Collect and process information necessary for delivering customer service.
  • Manage the switchboard or telephone system efficiently.
  • Order and maintain office supplies.
  • Document and communicate important information.
  • Coordinate and confirm appointments.
  • Issue invoices as required.
  • Maintain accurate work records and logs.
  • Handle payments and receipts.
  • Perform clerical tasks, including filing, sorting, and distributing mail.
  • Answer telephone calls and relay messages promptly.
  • Conduct data entry tasks as needed.
Technical Skills
  • Familiarity with electronic medical records.
  • Experience with switchboard systems (1-25 lines).
  • Proficient in electronic scheduling tools.
  • Skilled in word processing software.
  • Knowledge of spreadsheet applications.
  • Proficient in MS Outlook.
Security Requirements
  • Criminal record check is mandatory.
Transportation Information
  • Own transportation is required.
Work Conditions
  • Ability to work independently.
  • Fast-paced work environment.
  • Ability to work under pressure and meet tight deadlines.
  • Repetitive tasks may be involved.
  • Attention to detail is crucial.
  • Combination of sitting, standing, and walking may be required.
Screening Questions
  • Are you currently legally able to work in Canada?
  • Do you reside near the advertised location?
  • What is the highest level of education you have completed?
  • What is your current field of study?
  • What is your current level of study?
Additional Benefits
  • Free parking available.
Youth Support
  • Offers on-the-job training tailored to youth.