Document Control Specialist

7 days ago

Sherwood Park, Alberta, Canada Aecon Full time

About Aecon

Aecon is a leading Canadian infrastructure development company that builds what matters for future generations to thrive. We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

Our Values

  • Safety Always. Our number one core value. If we can't do it safely, we don't do it at all.
  • Integrity. We lead by example, with humility and courage.
  • Accountability. We're passionate about delivering on our commitments.
  • Inclusion. We provide equitable opportunities for everyone.

About the Role

We are seeking a skilled Document Control Specialist to join our team at Aecon Industrial. As a Document Control Specialist, you will be responsible for the processing, receipt, issuing, reproduction, filing, auditing, and integrity of engineering and construction documents to ensure accuracy and timeliness for the project.

Key Responsibilities

  • Receive and catalogue drawings and documentation meeting outlined project requirements
  • Maintain project documentation according to EDMS project filing requirements
  • Interface with project team to coordinate documentation control requirements and activities
  • Ensure accurate information handoffs to both internal and external parties
  • Coordinate collaboration review of internal and external documentation with engineering teams on constructability, including where required external stakeholders
  • Interface with client document control personnel, inclusive of Aecon's sub-contractors and kickoff meetings
  • Generate reports as required by the project on status, transmittal, master document registry, and audit(s)
  • Ability to interpret and implement process, procedures, workflows, and standards
  • Allocate project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements
  • Develop training, work instruction, and site plans in conjunction with reporting Manager in efforts to continuously improve Aecon's Document Control & Information Management policy/procedure
  • Participate in charter groups for adaptive EDMS software platforms while collaborating with other support services within Aecon

Requirements

  • Three (3) to five (5) years of experience as a Document Controller, or an equivalent combination of education and related industry experience
  • Basic knowledge of engineering/industrial construction terminology and contract model (design/progressive design) considered an asset
  • Ability to understand and classify drawings and documentation for a multidisciplinary scope
  • Proficient and/or willing to learn Electronic Document Management/Handling Systems SharePoint/Aconex/Adobe/BlueBeam/ACC/BIM
  • Advanced Microsoft Office products (Outlook, Teams, Word, Excel, BI, PowerPoint)
  • Effective communication and proficient process and procedure understanding
  • Strong organizational skills, including verbal and written communication skills

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