Document Management Specialist
2 months ago
Aecon Industrial is seeking a highly organized and detail-oriented Document Controller to join our team. We are a leading provider of industrial construction solutions, specializing in renewable energy, natural gas distribution, oil and gas, water, mining, cogeneration energy, chemical, and more.
As a Document Controller, you will play a vital role in ensuring the accuracy, timeliness, and integrity of engineering and construction documents throughout our projects. You will work closely with project teams, engineers, and stakeholders to manage document flow, revisions, and approvals.
Your Responsibilities:- Receive and catalog drawings and documentation according to project requirements.
- Maintain project documentation within our Electronic Document Management System (EDMS) ensuring adherence to established filing procedures.
- Coordinate with project teams to ensure efficient document control processes and activities.
- Facilitate accurate information exchange between internal and external parties, including subcontractors and clients.
- Collaborate with engineering teams on constructability reviews of internal and external documentation.
- Interface with client document control personnel and participate in kickoff meetings.
- Generate reports as required, providing updates on document status, transmittals, master document registries, and audit findings.
- Interpret and implement established processes, procedures, workflows, and standards related to document control.
- Develop training materials, work instructions, and site plans in collaboration with your manager to continuously improve Aecon's Document Control & Information Management policies and procedures.
- Participate in charter groups for adaptive EDMS platforms, working alongside other support services within Aecon.
- Three to five years of experience as a Document Controller or an equivalent combination of education and related industry experience.
- Basic knowledge of engineering/industrial construction terminology and contract models (design/progressive design) is considered an asset.
- Ability to understand and classify drawings and documentation for a multidisciplinary scope.
- Proficiency in Electronic Document Management / Handling Systems such as SharePoint, Aconex, Adobe, BlueBeam, ACC, or BIM.
- Advanced Microsoft Office products (Outlook, Teams, Word, Excel, BI, PowerPoint).
- Effective communication skills and a strong understanding of process and procedure implementation.
- Excellent organizational skills, including both verbal and written communication abilities.
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Sherwood Park, Alberta, Canada Aecon Full time{"h1": "Document Controller Job Description at Aecon", "p": "At Aecon, we are committed to building what matters for future generations to thrive. As a leading Canadian infrastructure developer, we are at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.As...
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Sherwood Park, Alberta, Canada Aecon Full time{"h1": "Document Controller Job Description at Aecon", "p": "At Aecon, we are committed to building what matters for future generations to thrive. As a leading Canadian infrastructure developer, we are at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.As...
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