Administrative Coordinator
2 days ago
The Administrative Assistant will provide administrative support to the branch, ensuring seamless communication, accurate reporting, and efficient maintenance of files. This role requires excellent customer service skills to interact with internal and external customers.
Key Responsibilities:- Maintain organized working files for area personnel and branch management.
- Timely and accurate submission of payroll time sheets for area personnel.
- Understand and adhere to Company safety policy, maintaining safety records as required.
- Prepare and distribute reports as directed, including the Roll Off Trend Report, Fuel Report, and Commodity Report.
- Process invoices and purchase orders for the area, assisting with general ledger entries as needed.
- Maintain contracts, bids, proposals, sales, and marketing information in a fireproof cabinet.
- Sort, review, and distribute incoming and outgoing mail, facsimiles, and electronic transmissions, typing memos as needed.
- Coordinate and organize training workshops and meetings within the area.
- Conform to all applicable federal, state, provincial, and local laws, regulations, ordinances, and company policies.
- Demonstrate professionalism, maintaining a high degree of integrity, ethics, and confidentiality.
- Assist with administrative and CSR tasks at branch locations within the area as needed.
- Perform other duties and responsibilities as required or requested by management.
- High School Diploma or GED required.
- 2-year degree in a business-related field and 3 years' experience in an administrative capacity or equivalent combination.
- Excellent skills in Microsoft Office, Excel, Outlook, and Word.
- Experience with Tower, JD Edwards, and AS400 preferred.
- Excellent interpersonal skills and professionalism.
- Ability to effectively communicate verbally and in writing.
- Demonstrate attention to detail and maintain accuracy.
- Ability to type 50 WPM.
- Maintain appointment as Notary Public.
- Work in an indoor office environment 95% of the time.
- Work in front of a computer terminal for the majority of the day.
- Noise level is usually moderate.
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