Administrative Coordinator

1 month ago


Summerside, Canada Asteco Immigration Consulting Limited Full time
Job Summary

Asteco Immigration Consulting Limited is seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for coordinating seminars, conferences, and daily operations, as well as providing administrative support to our team.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Plan and organize daily operations, including scheduling appointments and managing calendars
  • Train other workers on administrative procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments, including travel arrangements
  • Answer telephone calls and relay messages
  • Answer electronic enquiries and respond to emails
  • Compile data, statistics, and other information for reporting purposes
  • Order office supplies and maintain inventory
  • Arrange travel, itineraries, and make reservations
  • Greet clients and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
Requirements
  • Secondary (high) school graduation certificate
  • 1 to less than 7 months of experience in an administrative role
  • Ability to multitask and work in a fast-paced environment
  • Flexibility and adaptability
  • Organized and detail-oriented
  • Team player with excellent communication skills
  • Work Term: Permanent
  • Work Language: English
  • Hours: 30 to 40 hours per week


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