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Administrative Coordinator

2 months ago

Summerside, Canada GFL Environmental Full time
Job Summary

GFL Environmental is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our branch. The successful candidate will be responsible for maintaining accurate records, preparing reports, and providing exceptional customer service to internal and external customers.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to branch personnel, including maintaining accurate records, preparing reports, and coordinating meetings and training sessions.
  • Communication: Serve as a liaison between the branch and other departments, ensuring effective communication and timely responses to inquiries.
  • File Management: Maintain accurate and up-to-date files, both physical and digital, to ensure compliance with company policies and procedures.
  • Payroll and Invoicing: Prepare and submit payroll time sheets and invoices in a timely and accurate manner.
  • Contract Management: Maintain all contracts, bids, proposals, and sales information in a secure and organized manner.
  • Mail and Correspondence: Sort, review, and distribute all incoming and outgoing mail, facsimiles, and electronic transmissions.
  • Training and Development: Coordinate and organize training workshops and meetings within the branch.
  • Compliance: Ensure compliance with all applicable federal, state, and local laws, regulations, and company policies.
  • Professionalism: Demonstrate a high level of professionalism, integrity, and confidentiality in all interactions.
Requirements
  • Education: High School Diploma or equivalent required; 2-year degree in business-related field and 3 years' experience in an administrative capacity or equivalent combination.
  • Skills: Excellent skills in Microsoft Office, Excel, Outlook, and Word; experience with Tower, JD Edwards, and AS400 preferred.
  • Interpersonal Skills: Excellent interpersonal skills and professionalism; ability to effectively communicate with others verbally and in writing.
  • Attention to Detail: Ability to pay close attention to detail and maintain a high level of accuracy.
  • Physical Demands: Ability to occasionally lift/move up to 10 pounds; ability to use hands and fingers, talk, sit, and hear.
Working Conditions
  • Work Environment: Work in an indoor office environment 95% of the time.
  • Computer Use: Work in front of a computer terminal for the majority of the day.
  • Noise Level: Moderate noise level.