Training and Cost Management Specialist

3 weeks ago

Langley, Canada Hall Constructors Full time
Job Summary

Hall Constructors is seeking a highly organized and detail-oriented Training and Cost Coordinator to support the company's costing and training departments.

Key Responsibilities
  • Costing Support:
    • Create and maintain accurate and up-to-date spreadsheets for job costing.
    • Enter data for equipment costs and fuel expenses in a timely and efficient manner.
    • Verify that invoices and tickets are coded to the proper job and cost code to ensure accurate financial reporting.
    • Develop and implement cost codes for various job functions to optimize financial performance.
    • Ensure timely processing of tickets and invoices in accordance with internal requirements and company policies.
    • Collaborate with field crews to ensure accurate and timely costing reports, providing valuable insights for business decision-making.
    • Support transaction processing related to job costing, time entry, billing, and third-party invoice processing to maintain financial accuracy and compliance.
    • Assess and report on both active and closed projects to identify areas for improvement and optimize business performance.
  • Training Support:
    • Book training courses and track staff training hours to ensure compliance with company policies and industry regulations.
    • Upload certificates and training records to the company's Learning Management System (LMS) to maintain accurate and up-to-date training records.
    • Maintain accurate records of training activities and employee progress to inform business decisions and optimize training programs.
    • Perform general administrative responsibilities, such as saving forms and certificates to employee profiles, to ensure seamless day-to-day operations.
  • Technical Skills:
    • Proficiency in Microsoft Office Suite (Word, Excel) to perform administrative tasks and data analysis.
    • Basic understanding of project job costing, time entry, and billing processes to ensure accurate financial reporting.
    • Knowledge of job costing and learning management tools is an asset to optimize business performance and training programs.
    • LMS Management to maintain accurate and up-to-date training records.
  • Interpersonal Skills:
    • Detail-oriented and thrives in structured, process-driven environments to ensure accuracy and efficiency.
    • Strong verbal and written communication skills to effectively collaborate with team members and stakeholders.
    • Effective organizational skills and ability to prioritize workload to meet deadlines and optimize business performance.
    • Analytical and self-motivated problem solver to identify areas for improvement and optimize business processes.
    • Ability to work under pressure and meet tight deadlines to ensure seamless day-to-day operations.
    • Quick learner who can apply knowledge to tasks effectively to optimize business performance.
    • Able to work effectively within a team environment to achieve business objectives.
  • Qualifications:
    • Administrative experience to perform administrative tasks and data analysis.
    • Experience with large data sets and complex workbooks to ensure accurate financial reporting.
    • Ability to interact with multiple stakeholders to ensure seamless communication and collaboration.
    • Experience in construction or related fields is an asset to optimize business performance and training programs.

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