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Business Operations Assistant

2 months ago

Vaughan, Ontario, Canada Lifestyle Home Staging Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Lifestyle Home Staging. As an Administrative Assistant, you will play a critical role in supporting our business operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities
  • Administrative Support
    • Provide administrative support to our team, including preparing and editing documents, managing calendars, and coordinating travel arrangements.
    • Develop and maintain accurate and up-to-date filing systems, both physical and digital.
    • Ensure the office is well-organized and equipped with necessary supplies.
  • Communication and Customer Service
    • Respond to incoming inquiries and provide excellent customer service to our clients and stakeholders.
    • Develop and maintain relationships with clients, vendors, and partners.
  • Project Coordination
    • Assist in the coordination of projects, including scheduling meetings, preparing materials, and ensuring timely completion.
    • Develop and implement processes to improve project efficiency and effectiveness.
  • Security and Safety
    • Ensure the security and safety of our office and employees.
    • Develop and implement procedures to prevent and respond to security incidents.
  • Work Conditions and Physical Capabilities
    • Work in a fast-paced environment with multiple priorities and deadlines.
    • Ability to work independently with minimal supervision.
    • Excellent time management and organizational skills.
  • Personal Suitability
    • Excellent communication and interpersonal skills.
    • Ability to multitask and prioritize tasks effectively.
    • Highly organized and detail-oriented with a strong focus on accuracy.
    Requirements
    • College/CEGEP diploma or equivalent.
    • 1-2 years of experience in an administrative role.
    • Excellent communication and interpersonal skills.
    • Ability to work independently with minimal supervision.
    • Highly organized and detail-oriented with a strong focus on accuracy.