Office Support Specialist

3 weeks ago

Winnipeg, Manitoba, Canada St Full time

Position Overview:

This role is essential for the effective functioning of St.Amant's Occupational Health Services. The Office Support Specialist will work closely with the OHS Team, which includes the OHS Manager, Safety/Risk Officer, Return to Work Specialist, Nurses, and Clerical Support, to provide comprehensive administrative assistance.

Core Responsibilities:

  • Welcome visitors and staff, offering necessary assistance.
  • Prepare, type, proofread, and manage various documents, including reports, presentations, and forms.
  • Collaborate with Human Resource Services on case management and Return to Work claims.
  • Manage document filing, photocopying, and distribution of information.
  • Schedule meetings and appointments, ensuring all necessary resources are arranged.
  • Maintain supply inventories and order materials as required.
  • Support the coordination of health programs and initiatives.
  • Ensure confidentiality in all dealings related to staff and operations.

Qualifications:

Educational Requirements:

  • Completion of Grade XII or equivalent.
  • Diploma in Office Administration or a related field is preferred.
  • Bilingual proficiency in French and English is advantageous.

Professional Skills:

  • Proficient in computer applications, particularly MS Office Suite.
  • Experience in an Occupational Health & Safety environment is beneficial.
  • Strong customer service and communication skills.
  • Ability to manage multiple tasks in a busy office setting.

Personal Attributes:

  • Team-oriented with excellent interpersonal skills.
  • Self-motivated and capable of working independently.
  • Detail-oriented with strong organizational abilities.
  • Reliable, punctual, and discreet in handling sensitive information.

St.Amant is committed to fostering a diverse and inclusive workplace. We encourage applications from individuals of all backgrounds and abilities. Reasonable accommodations can be requested during the selection process.

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