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Administrative Coordinator

2 months ago

New Westminster, British Columbia, Canada Campus Support Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Campus Support. As an Administrative Assistant, you will play a key role in ensuring the smooth operation of our office, providing exceptional support to our staff and students.

Key Responsibilities
  • Coordinate and arrange seminars, conferences, and other events
  • Manage the flow of information within the team, ensuring timely and accurate communication
  • Supervise and direct staff, providing guidance and support as needed
  • Evaluate daily operations and implement improvements to increase efficiency
  • Motivate and train staff to achieve their full potential
  • Plan and organize daily operations, prioritizing tasks and managing multiple projects
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines, ensuring consistency and quality
  • Schedule and confirm appointments, managing calendars and coordinating travel arrangements
  • Manage training and development strategies, identifying areas for improvement and implementing solutions
  • Provide exceptional customer service, responding to employee questions and complaints in a timely and professional manner
  • Greet visitors and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems, ensuring accuracy and accessibility
  • Type and proofread correspondence, forms, and other documents, ensuring high-quality output
  • Perform data entry and other administrative tasks as required
Requirements
  • 3 years of experience in an administrative role, preferably in an educational setting
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects
  • Proficiency in Microsoft Office, including Word, Excel, and Outlook
  • Ability to work independently and as part of a team, with a strong commitment to customer service
Preferred Qualifications
  • Experience with Google Docs and other cloud-based applications
  • Knowledge of Adobe Acrobat Reader and other software applications
  • Ability to work in a fast-paced environment, with a high level of adaptability and flexibility
What We Offer

Campus Support offers a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and organized individual with a passion for providing exceptional customer service, we encourage you to apply for this exciting opportunity.