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Administrative Assistant

2 months ago

Brockville, Ontario, Canada Williams Lea Limited Full time
Job Title: Multi Services Assistant

About the Role:

We are seeking a highly organized and detail-oriented Multi Services Assistant to join our team at Williams Lea Limited. As a key member of our support team, you will be responsible for providing exceptional customer service to our clients, managing various administrative tasks, and supporting our office operations.

Key Responsibilities:

  • Provide accurate and timely communication to clients and internal stakeholders
  • Manage room and hospitality bookings, including setup and coordination
  • Assist with event planning and execution, including evening events
  • Deliver a high-quality electronic and hard copy file management service
  • Handle and administer closed files as requested
  • Sort, scan, rename, and distribute incoming mail
  • Provide photocopying, scanning, and printing services as needed
  • Collect and complete information for billing and client chargeback data
  • Accept requests from Fee Earners/PAs and notify them of estimated completion time
  • Handle incoming and outgoing deliveries via courier
  • Maintain the highest levels of customer service and professionalism

Personal Attributes:

  • Administrative experience is essential
  • Exemplary level of customer focus and staff management experience
  • Well-presented with a professional manner
  • Flexible, computer literate, and a quick learner
  • Confident and effective communicator at all levels
  • Hands-on team worker with high attention to detail

Benefits:

We offer a comprehensive benefits package, including:

  • 25 days holiday, plus bank holidays
  • Salary sacrifice schemes and retail vouchers
  • Life Assurance
  • Private Medical Insurance
  • Dental Insurance
  • Health Assessments
  • Cycle-to-work scheme
  • Discounted gym memberships
  • Referral Scheme

Equality and Diversity:

Williams Lea Limited values diversity and is committed to creating an inclusive work environment. We welcome applications from all qualified candidates and do not discriminate based on age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.