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Personal Assistant to the Chief Executive Officer

3 months ago

Swift Current, Canada S3 Group Ltd. Full time

S3 Group Ltd. is seeking a highly skilled Executive Assistant to provide exceptional administrative support to the CEO. This role is essential in ensuring the smooth operation of executive functions and will be based in a dynamic office environment.

With a legacy of innovation since 1966, S3 Group Ltd. specializes in the design and manufacture of tailored equipment and components for a diverse clientele worldwide. We promote a culture of respect and collaboration, where every team member's contributions are valued.

The Executive Assistant will be responsible for delivering comprehensive administrative and organizational support. Key duties include:

  • Arranging travel logistics
  • Preparing executive summaries for critical meetings
  • Generating regular reports on operational performance
  • Monitoring key market trends and indicators
  • Conducting research on various topics
  • Scheduling and organizing Directors' meetings, including agenda creation and minute-taking
  • Overseeing the management of organizational contracts and commitments
  • Maintaining controlled documents and corporate archives
  • Advising on and auditing transactional filing across the organization
  • Coordinating with governmental bodies at various levels
  • Executing additional tasks as required

Qualifications:

  • 2 to 5 years of experience in a comparable role
  • Proven ability to manage multiple projects independently
  • Strong organizational skills to meet deadlines in a fast-paced setting
  • Excellent verbal and written communication abilities
  • Capacity to interpret legal and technical documents
  • Meticulous attention to detail
  • Proactive problem-solving skills
  • Ability to multitask effectively
  • Proficiency in Microsoft Office Suite
  • Adaptability to new software applications
  • Strong mathematical skills
  • Collaborative team player with a positive attitude
  • Ability to work with minimal supervision

Benefits of Working at S3 Group Ltd.:

  • Competitive salary structure
  • Comprehensive benefits package
  • Retirement savings plan with matching contributions
  • Opportunities for on-the-job training and professional development
  • Wellness and safety allowances
  • Career advancement and cross-training opportunities
  • A fast-paced, respectful, and collaborative work environment