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Administrative Coordinator

2 months ago

Delta, British Columbia, Canada NEWGEN CANADA IMMIGRATION CONSULTING INC. Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at NEWGEN CANADA IMMIGRATION CONSULTING INC.

Job Summary:

The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating information flow, establishing office procedures, and managing contracts.

Key Responsibilities:
  • Coordinate the flow of information within the team
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Type and proofread correspondence, forms, and other documents
Work Environment:

The successful candidate will work in a fast-paced environment with tight deadlines and repetitive tasks. They must be able to multitask, work under pressure, and maintain a high level of accuracy.

Requirements:
  • 7 months to less than 1 year of experience
  • Excellent oral and written communication skills
  • Ability to multitask and work under pressure
  • Organized and detail-oriented
  • Team player with excellent client focus
Support for Newcomers and Refugees:

The successful candidate will provide support to newcomers and refugees with foreign credential recognition and provide diversity and cross-cultural training to create a welcoming work environment.

Support for Youths:

The successful candidate will offer mentorship, coaching, and/or networking opportunities for youth and provide awareness training to employees to create a welcoming work environment.

Support for Indigenous People:

The successful candidate will provide cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers.

Support for Visible Minorities:

The successful candidate will apply hiring policies that discourage discrimination against members of visible minorities and offer mentorship programs that pair members of visible minorities with experienced employees.

Language of Work: English

Hours of Work: 35 hours per week