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Administrative Coordinator, Microbiology Department
2 months ago
About the Role
Sinai Health is seeking an experienced administrative professional to provide high-level support to the Microbiologists in the Microbiology department.
About the Department of Microbiology
The Department of Microbiology is a collaborative laboratory operation between Mount Sinai Hospital and the University Health Network (UHN), recognized locally and nationally as a leader in microbiology.
We offer state-of-the-art diagnostic services, methods development, research, and education. Our team is driven by innovation, and we continually develop new assays in response to clinical and research needs.
Key Responsibilities
- Ensure efficient day-to-day functions for microbiologists
- Answer, screen, prioritize, and forward email/phone inquiries to appropriate team members
- Maintain microbiologists' schedules, ensuring conflicts are identified and managed
- Coordinate patient and visitor appointments, greeting and organizing their needs
- Maintain a properly functioning dictation system for preparation of letters, documents, and reports
- Review and manage incoming correspondence with discretion and tact
- Schedule meetings, book space, and support meeting preparation
- Coordinate payroll, office financial accounts, and cost centers
- Create and maintain office filing systems
- Assist with other duties related to the position
Requirements
- College diploma in a related field from an accredited institution
- Minimum five years of experience in an administrative support role, preferably in a clinic/healthcare environment
- Proficient in Microsoft Office: Word, Excel, Outlook, PowerPoint, etc.
- Superior work ethic, professionalism, resourcefulness, dependability, reliability, and diplomacy
- Maintains highest level of ethical standards and confidentiality
- Client-focused with strong time management, organizational, and self-planning skills
- Demonstrated ability to work collaboratively as a team member
- Excellent problem-solving skills with the ability to prioritize competing demands
- Proven ability to make decisions, exercise judgment, and take initiative
What We Offer
Sinai Health offers a dynamic and collaborative work environment, opportunities for professional growth and development, and a competitive compensation package.
