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Executive Assistant

2 months ago

Vancouver, British Columbia, Canada Onni Group Full time

About the Role:

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Onni Group. As a key member of our operations team, you will play a critical role in supporting our senior management and ensuring the smooth day-to-day functioning of our business.

Key Responsibilities:

  • Provide administrative support to senior management, including preparing and following up on correspondence, scheduling appointments, and managing calendars.
  • Manage and prioritize multiple projects simultaneously, ensuring timely completion and follow-through.
  • Assist with reviewing and approving financial statements, reports, and other documents, as well as coordinating with external parties as required.
  • Manage company credit cards, reconcile statements, and approve invoices and payments.
  • Coordinate travel arrangements for senior leadership and ensure seamless execution of business and personal travel.
  • Compile and prepare reports for senior leadership, as required.
  • Track donations and sponsorships for external events and charities.
  • Coordinate internal and external events, including logistics and communication with stakeholders.

Requirements:

  • Minimum 3 years' experience supporting senior management or executive-level teams.
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and SharePoint.
  • Excellent verbal, written, and keyboard skills, with a strong attention to detail.
  • Ability to work in a fast-paced environment, prioritize tasks, and meet deadlines.
  • Valid driver's license.

About Onni Group:

Onni Group is a leading developer and builder of communities across North America. With a commitment to quality, innovation, and customer satisfaction, we have built a reputation for excellence in the industry. Our team is dedicated to delivering exceptional results and providing a positive work environment for our employees.