CDS Administrative Assistant

20 hours ago

Ottawa, Ontario, Canada Club Demonstration Services Full time
Job Title: CDS Bilingual Administrative Assistant

About the Role:

Club Demonstration Services (CDS) is seeking a highly skilled and bilingual Administrative Assistant to provide exceptional support to our Country Manager and assigned departments. As a key member of our team, you will be responsible for handling day-to-day tasks, managing emails, invoices, and expenses, and maintaining a high level of organization and attention to detail.

Key Responsibilities:

  • Manage and coordinate administrative tasks, including email management, calendar organization, and travel arrangements.
  • Provide exceptional customer service to internal and external customers, communicating effectively both verbally and in writing.
  • Collaborate with cross-functional partners to ensure seamless communication and project delivery.
  • Assist with financial record-keeping, typing, and filing.
  • Support with weekly Excel reporting and analysis, as well as internal and external PowerPoint presentations.
  • Schedule and coordinate meetings and conferences, and maintain a high level of organization and attention to detail.
  • Support with team building and engagement calendars, and communicate effectively with team members.
  • Procure office supplies and coordinate office mail.
  • Answer non-routine correspondence and assemble confidential information.

Requirements:

  • 2+ years of experience as an Administrative or Executive Assistant Support.
  • Previous experience with executive level reporting, calendar management, and travel arrangements.
  • Strong communication and customer service skills.
  • Ability to plan, prioritize, and organize a diversified workload.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, and Access).
  • High School diploma, Office Administration certificate or diploma a plus.
  • Fluent in French (verbal and written).

Accommodations:

Club Demonstration Services welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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