Scheduling Coordinator

4 weeks ago

Headingley, Canada Manitoba Government Full time
Job Title: Scheduling Clerk (CL3)

The Manitoba Government is seeking a highly organized and detail-oriented individual to fill the role of Scheduling Clerk (CL3) at the Headingley Correctional Centre. As a key member of the team, you will be responsible for coordinating staff scheduling activities, ensuring staff availability for planned absences, and maintaining accurate records of scheduled hours for part-time staff.

Key Responsibilities:
  • Coordinate staff scheduling activities to ensure replacement staff availability for planned absences
  • Schedule leave and initiate replacement staffing activities for all scheduled absences
  • Respond to short notice requests for staff absences and explain refusal to authorize individual requests
  • Maintain records of scheduled hours for part-time staff to ensure total hours do not result in overtime costs
  • Liaise with section heads and staff trainer regarding future plans to determine feasibility of proposed training schedules
Requirements:
  • Must be legally entitled to work in Canada
  • Must possess and maintain a satisfactory Criminal Record Check with Vulnerable Sector Search
  • Must provide a satisfactory Child Abuse Registry Check and Adult Abuse Registry Check
  • Must be able to provide and maintain a satisfactory Enhanced Security Screening
  • Must have a valid Class 5F Driver's License and access to a vehicle
Qualifications:
  • Experience coordinating staff scheduling activities to ensure staff availability for planned absences
  • Demonstrated experience entering high volumes of data into several databases with accuracy
  • Experience performing clerical and administrative duties in an office environment
  • Ability to work with a high level of accuracy, thoroughness, and attention to detail
  • Experience with highly sensitive and confidential information
  • Effective analytical and problem-solving skills
  • Effective written and verbal communication skills

The successful candidate will possess excellent time management and organizational skills, with the ability to prioritize competing workload demands to meet deadlines. Proficiency in MS Office (Outlook, Word, Excel) and other computerized database applications is also required.

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