Administrative Coordinator

4 weeks ago

Dieppe, Canada Revitalize Marketing Inc Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Revitalize Marketing Inc. As an Administrative Assistant, you will play a vital role in supporting our operations and ensuring the smooth day-to-day functioning of our office.

Key Responsibilities:
  • Coordinate the flow of information within the team, ensuring seamless communication and collaboration.
  • Plan and organize daily operations, prioritizing tasks and managing multiple projects simultaneously.
  • Establish and implement policies and procedures to maintain a productive and efficient work environment.
  • Train other workers on new procedures and protocols, promoting a culture of continuous learning and improvement.
  • Determine and establish office procedures and routines, streamlining processes and reducing administrative burdens.
  • Plan, develop, and implement recruitment strategies to attract top talent and support our growth goals.
  • Schedule and confirm appointments, ensuring timely and effective communication with clients and stakeholders.
  • Answer telephone and relay telephone calls and messages, providing exceptional customer service and support.
  • Answer electronic enquiries, responding promptly and professionally to client inquiries.
  • Compile data, statistics, and other information to inform business decisions and drive growth.
  • Order office supplies and maintain inventory, ensuring a well-stocked and organized workspace.
  • Set up and maintain manual and computerized information filing systems, ensuring accurate and efficient record-keeping.
  • Conduct research to stay up-to-date on industry trends and best practices, applying knowledge to improve our operations and services.
  • Provide customer service, responding to client needs and concerns in a timely and professional manner.
  • Work with the marketing department to understand and communicate marketing messages to the field, ensuring alignment and consistency across all channels.
  • Consult with clients after sale to provide ongoing support and ensure customer satisfaction.
Requirements:
  • 7 months to less than 1 year of experience in an administrative role.
  • Ability to work in a fast-paced environment, prioritizing tasks and managing multiple projects simultaneously.
  • Excellent communication and interpersonal skills, with the ability to build strong relationships with clients and colleagues.
  • Strong organizational and time management skills, with the ability to meet deadlines and deliver results.
  • Proficiency in Microsoft Office and other software applications, with the ability to learn new systems and technologies quickly.
  • Ability to work independently and as part of a team, with a strong commitment to collaboration and teamwork.
  • Knowledge of accessibility accommodations and support for persons with disabilities, newcomers and refugees, youths, Veterans, Indigenous people, and visible minorities.
What We Offer:
  • A competitive salary and benefits package.
  • A dynamic and supportive work environment.
  • Opportunities for professional growth and development.
  • A commitment to diversity, equity, and inclusion.

We are an equal opportunities employer and welcome applications from diverse candidates. If you are a motivated and organized individual who is passionate about delivering exceptional administrative support, we encourage you to apply for this exciting opportunity.

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