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Corporate Law Office Assistant

2 months ago

Vaughan, Ontario, Canada BERENIA TORRES LAW PROFESSIONAL CORPORATION Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Berenia Torres Law Professional Corporation. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our law office.

Key Responsibilities
  • Scheduling and Coordination
    • Schedule and confirm appointments with clients, attorneys, and other stakeholders.
    • Arrange travel itineraries and make reservations as needed.
  • Document Management
    • Maintain accurate and up-to-date filing systems for client documents and case files.
    • Prepare and key in correspondence and legal documents with attention to detail and grammatical accuracy.
  • Financial Administration
    • Prepare financial statements and reports as required.
    • Perform basic bookkeeping tasks to ensure accurate financial records.
  • Office Administration
    • Determine and establish office procedures and routines to ensure efficient operations.
    • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage.
  • Communication and Interpersonal Skills
    • Develop and maintain effective relationships with clients, attorneys, and other stakeholders.
    • Provide excellent customer service and respond to inquiries in a timely and professional manner.
Requirements
  • Education
    • Secondary (high) school graduation certificate.
  • Experience
    • At least 1 month of experience in an administrative role.
  • Skills
    • Excellent organizational and time management skills.
    • Strong attention to detail and ability to maintain confidentiality.
    • Proficient in Microsoft Office and other productivity software.
    • Excellent communication and interpersonal skills.
Work Environment

This is a permanent, full-time position working 30 hours per week. The successful candidate will be required to work in a fast-paced office environment and must be able to work effectively in a team setting.

Language

The primary language of work is English.