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Administrative Support Specialist

2 months ago

Swift Current, Canada MNP Full time

About MNP

MNP is a leading national accounting, tax and business advisory firm in Canada. We provide business strategies and solutions to our clients, and are known for our entrepreneurial spirit and commitment to excellence.

Job Summary

We are seeking a highly organized and detail-oriented Reception and Administrative Coordinator to join our team. As a key member of our Administration team, you will provide exceptional support to our internal and external clients, ensuring the efficient and effective operation of our business.

Responsibilities

  • Manage the reception switchboard, answering and directing incoming calls from internal and external sources
  • Greet clients and visitors, providing a warm and welcoming experience
  • Provide exceptional client service, both in person and over the phone
  • Process, sort and distribute incoming and outgoing courier packages and mail
  • Responsible for the maintenance and cleanliness of office stationery supply rooms, including stocking, organization and distribution of supplies
  • Maintain inventory and oversee the distribution of office supplies
  • Ensure board rooms are set up for client meetings and supplies are put away when meetings conclude
  • Coordinate catering requirements, as necessary
  • Perform routine clerical duties, including photocopying, faxing and printing reports and daily deposits, as required
  • Prepare, review and modify general templates, letters, reports, and other correspondence materials
  • Perform a variety of administrative and clerical activities
  • Update and maintain internal databases
  • Coordinate and schedule internal and external meetings, appointments and team social events
  • Contribute to the development of new ideas and approaches to improve work processes

Requirements

  • Office and clerical experience in a professional working environment is considered an asset
  • Post-secondary education in administration is considered an asset
  • Excellent organizational and time management skills, with the ability to manage multiple tasks simultaneously